Town Board Meeting — 2026-01-13 — Agenda

Page 1 TOWN OF CORTLANDT Town Supervisor RICHARD H. BECKER, MD OFFICE OF THE TOWN CLERK Town Clerk Town Hall Town Board Members LAROUE R. SHATZKIN 1 Heady Street JAMES F. CREIGHTON Cortlandt Manor, NY 10567 CRISTIN JACOBY Deputy Town Clerk P: 914-734-1020 F: 914-734-1102 ROBERT E. MAYES AMANDA SHAFIULLAH www.townofcortlandt.com/townclerk JOYCE C. WHITE NOTICE: Clickable Agenda from Town Clerk, Laroue Shatzkin Dear Viewer, In an effort to make online information easier to access and interact with, the Agenda has been updated to be “Clickable”. You can access these features in two ways. 1. From any device, click directly on the Agenda Item you wish to view, and you will be taken to that page of the packet. 2. If accessing from a computer, through the town website, you will have a Table of Contents and thumbnails available. a. Open your options using this button on the top left of the screen: b. Thumbnails should automatically appear. To see the table of contents, click this button: c. and this will pop up: d. Click the arrow next to the word Agenda, and a fully clickable Table of Contents becomes available. 3. If you have downloaded the Agenda, you can click directly on the Agenda item, or access the table of contents by opening the bookmarks, which look like this: I hope you enjoy these features as I continue to work to improve your experience. Please feel free to reach out to me at the office if you have feedback or suggestions. Warmly, Laroue Shatzkin Page 2 TOWN OF CORTLANDT Town Supervisor RICHARD H. BECKER OFFICE OF THE TOWN CLERK Town Clerk Town Hall Town Board Members LAROUE R. SHATZKIN 1 Heady Street JAMES F. CREIGHTON Cortlandt Manor, NY 10567 CRISTIN JACOBY Deputy Town Clerk P: 914-734-1020 F: 914-734-1102 ROBERT E. MAYES AMANDA SHAFIULLAH www.townofcortlandt.com/townclerk JOYCE C. WHITE REGULAR MEETING TOWN BOARD AGENDA – JANUARY 13, 2026 PLACE: TIME: TOWN HALL 7:00 PM ORDER OF BUSINESS MEETING CALLED TO ORDER PLEDGE TO THE FLAG SUPERVISOR’S PROCLAMATIONS & REPORTS ROLL CALL TOWN BOARD REPORTS APPROVAL OF THE MINUTES Approve the Minutes for the December 9, 2025 Regular Meeting. Page 3 Town Board Agenda January 13, 2026 Page 2 PUBLIC HEARINGS HEARING OF CITIZENS – AGENDA ITEMS ONLY REPORTS Receive and File the following: For the month of November 2025 from the Department of Recreation. For the month of December 2025 from the Office of the Aging, Purchasing Department, Receiver of Taxes and the Town Clerk. 2025 Annual Report from the Receiver of Taxes and the Town Clerk. OLD BUSINESS: Receive and File the following: NEW BUSINESS Receive and File the following: 1. Letter from Owner of 3116 East Main Street requesting reinstatement into the Peekskill Sanitary Sewer District. RESOLUTIONS 1. Reappoint Tino Martin, Joseph Ryan and Joy Snyder as members of the PRC Advisory Board, Reappoint Tino Martin as Chair, and Appoint Everett Skelly as a Youth Member. 2. Reappoint Lonica Smith to the Board of Assessment Review. 3. Appoint Staff of the Town Clerk’s Office as Registrars of Vital Statistics. 4. Reappoint Members to the Continental Village Park District Joint Advisory Committee for the year 2026. 5. Appoint or re-appoint members to the following: a. Architectural Review Council Page 4 Town Board Agenda January 13, 2026 Page 3 b. Alarm Appeals Board 6. Appoint the following: a. Town Board Liaison for Personnel Matters. b. Town Board Liaison for Sustainability and Solar energy issues. c. Town Board Liaison to Hudson Valley Chamber of Commerce. d. Town Board Liaison to Local Waterfront Revitalization Committee. e. Town Board Liaison to the Cortlandt Quarry & Recreation. f. Town Board Liaison to School Districts. g. Town Board Liaison to Youth & Recreation. h. Town Board Liaisons to Departments. i. Purchasing Director. j. Town Attorney, Deputy Town Attorney, Town Comptroller, and the Director of Technical Services as Town Officers; authorize employment contracts with respect to same. k. Employment Agreements with Non-Union Employees. l. EFPR Group LLP (CPA’s) as Town Auditors. m. Triad Group LLC as Manager of Town of Cortlandt Self-Insured Workers’ Compensation Fund. n. Midwest Employers Casualty as carrier for Excess Workers Compensation. 7. Adopt the following for 2026: a. Rules of Procedure for the Town Board Meetings b. Designate the Official Newspaper and alternates. c. Designate the Depositories. d. Master Fee Schedule for 2026. Page 5 Town Board Agenda January 13, 2026 Page 4 e. Designate the Supervisor and Human Resource Coordinator as authorizing authorities to execute all Civil Service Forms. f. Set the Mileage and Per Diem reimbursement for Town Officials and Employees. g. IT Security Policy. h. Drug and Alcohol Policy. i. Social Media Policy. j. Sexual Harassment Policy. k. Workplace Violence Prevention Policy. l. Travel Policy for Town Employees. 8. Designate the Voting Delegate and Alternate for the Association of Towns Annual Business Session. 9. Authorize the Supervisor to execute the following 2026 Agreements and/or Contracts: a. All contracts on behalf of the Town Awarded by the Purchasing Department. b. Applications for pool permits. c. Agreement with the Town of Yorktown covering Nutrition Meals under Title 3C of the Older Americans Act. d. Inter-Local Agreements for Nor-West Regional Services. e. All nutrition contracts for the Senior Center. f. Agreement with Westchester Jewish Community Services. g. Agreements with respect to covering shared equipment. h. Agreement with the Villages and Northern Westchester Joint Water Works authorizing the Town Purchasing Director to advertise bids on their behalf. i. Partners in Safety. j. All Personal Service Contracts. k. All contracts with various Libraries servicing the Town of Cortlandt. Page 6 Town Board Agenda January 13, 2026 Page 5 l. Agreement with Fiscal Advisors & Marketing, Inc. for Financial Advisory/Bond Services. 10. Authorize Re-levy of Unpaid Water and Sewer Charges. 11. Adopt Policy for Re-Appointment of Members and Chairs of the Planning and Zoning Boards. 12. Authorize Partial Refund of Con Edison Escrow for Furnace Woods Sewer Improvement Area. 13. Authorize contract with CAI Technologies for Tax Mapping and GIS Services for the Town. 14. Authorize Settlement of Tax Certiorari proceeding with Kenneth Sena for 15 Finney Farm Road. 15. Authorize Settlement of Tax Certiorari proceeding with Pike Plaza Associates for 2050 E. Main Street. 16. Agenda items for DOTS: a. Renew Accelerate Program Service Contract with OpenGov for 2026. 17. Appoint a Seasonal Winter Employee in Town Hall. 18. Authorize a Leave of Absence in the Office of the Town Clerk. 19. Schedule a Public hearing for February 10, 2026 to consider Agreements with Various Fire Departments pertaining to Fire Protection Services. (Continental Village Fire Department, Montrose Fire Department and the Village of Croton). ADDITIONS TO THE AGENDA - NONE BUDGET TRANSFERS - NONE REPORTS FROM VARIOUS DEPARTMENTS REPORTS FROM STANDING & SPECIAL COMMITTEES Page 7 Town Board Agenda January 13, 2026 Page 6 SECOND HEARING OF CITIZENS ADJOURNMENT NEXT TOWN BOARD MEETING February 10, 2026 at 7:00 pm Town Hall Web Site address: www.townofcortlandt.com Page 8 A Special Meeting of the Town Board of the Town of Cortlandt was conducted on December 9, 2025 with the following elected officials and appointed staff in attendance: RICHARD H. BECKER Supervisor JOYCE WHITE Councilmember CRISTIN JACOBY Councilmember ROBERT MAYES Councilmember JAMES CREIGHTON Councilmember Also present: TOM WOOD Town Attorney MICHAEL CUNNINGHAM Deputy Town Attorney LAROUE ROSE SHATZKIN Town Clerk- ABSENT AMANDA SHAFIULLAH Deputy Town Clerk ANN SCAGIOLNE Comptroller- ABSENT PATRICIA ROBCKE Comptroller MICHAEL PREZIOSI Director, DOTS CLAUDIA VAHEY Human Resources Coordinator STEPHEN FERREIRA Director, DES - ABSENT JOE BASSELL Junior Network Specialist MEETING CALLED TO ORDER The meeting was called to order at 7:03 p.m. PLEDGE TO THE FLAG Supervisor lead the Pledge of Allegiance. SUPERVISOR’S PROCLAMATIONS & REPORTS Supervisor Becker spoke about past events in the town such as Meet Santa at the Youth Center on December 6th, 2025 and The Senior Nor-Cort Holiday Party which was earlier in the day on December 9th, 2025 which was well attended with 148 seniors in attendance. Supervisor Becker also spoke about upcoming events in the Town such as the Indian Point Decommissioning Oversight Board Meeting on December 11th, 2025 at 6:00 P.M at the Buchanan Verplanck Elementary School. Winter Wonderland is on December 13th, 2025 at 3:00 P.M at the Youth Center on Memorial Drive. Please join the Town Board for an Join us for an Page 9 Town Board Agenda December 9, 2025 Page 2 afternoon of fun, twinkling lights, and holiday cheer, and, uh, at the youth center, outdoor activities include inflatable rides for children, ice skating of course, a visit from Santa of course, and again, we're having Binnewater Farms alpaca. Santa will also be in attendance and you can have your picture taken and listen to the Manhattan Carolers. Westchester County Police Department is hosting Operation Blue Santa Toy Drive where they collect and deliver toys to children in need. Please drop off new and not wrapped gifts to Town Hall by December 12th or at the Youth Center and Senior Center. The Cortlandt Ice Rink is opened for the season and attendees must have a Cortlandt Recreation ID to enter. The Town is hosting an Annual Gift Card Drive where gifts cards are given away to those in need, please drop off gift cards to the Supervisors Office by December 12th, 2025. Tonight, the Town Board is honoring and celebrating the retirement of former comptroller, Patty Robcke, whose been here for many years and has guided the Town Board very well. Super Becker read a speech about Patty Rocke which is below” Patty was born and raised in Cranford, New Jersey, spending her summers down at the Jersey shore in Ocean Grove. Who knew—Patty was “A Jersey Shore girl!” This may be our first piece of the Patty puzzle! And, she met her husband Larry in 1987 in New Jersey. Patty attended Pace University in Pleasantville and graduated with a Bachelor in Business Administration in 1991. She began her career at Bennett Kielson, in White Plains, working with the founder Harvey Bennett. This firm morphed over the years and is now known to us as O’Connor Davies. While there, Patty became one of their auditors, working and auditing the town of Cortlandt. Maybe The 2nd piece of the Patty Puzzle! Eventually, this led her to later become the Deputy Comptroller of the town of Cortlandt in 1993. Here are some things you might not know about Patty: In addition to working full-time for the town of Cortlandt and raising her kids, Patty taught Sunday school at the United Methodist Church in Mahopac. ---Sunday School-- Who knew this?? Another piece to the Patty puzzle. And, ALSO Surprisingly, Patty coached Baton Twirling at the Mahopac schools. How did I just learn of this? I really could have used this information to my advantage and it is certainly another unexpected piece of the Patty puzzle. One of Patty’s greatest accomplishments for the town of Cortlandt was her integral role in the creation of the Northern Westchester joint waterworks. She was instrumental in both the design of the water plant, as well as establishing the business side of the Joint Waterworks. Patty went on to get her Master’s degree in Public Administration from Pace University in 2012, earning a Dyson college award for academic achievement. In 2015, Patty was appointed Town Controller. In this role, Patty brought many new initiatives to this office. Recently, as you will later hear, she was instrumental in the formation of our new Page 10 Town Board Agenda December 9, 2025 Page 3 Cortlandt-Peekskill Regional Paramedics program. In retirement, she will continue her work with that organization. On a personal note, it has been a pleasure working with Patty. She is highly professional, thoughtful, and always well prepared. We know she can find every last nickel. And, she is very creative--a wonderful trait for a comptroller. The most important lesson I have learned from working with Patty, is that if you douse yourself with double espresso coffee 15 minutes before she spreads out her spreadsheets, you will be able to garner the highlights of her work. I never meet with Patty unless I am totally intoxicated with caffeine. And, the whole town is grateful to Patty for assisting us pick her successor, not replacement-but successor-Ann Scaglione. With this succession fully in place, all of Patty’s endeavors and successes will continue into the future. This is a lesson for us all… Never drop the ball at the end; finish the job on a high note!! Congratulations, Patty. We all wish you the best of luck on your next chapter. Councilperson Robert Mayes said a few words about Patty, such as Patty always welcomed the Town Board to her office and was very straight forward and honest. He thanked her for everything she has done and to enjoy her retirement. Councilperson Cristin Jacoby thanked Patty Robcke for everything. She thanked her especially for showing her how many people it takes to run Town Hall effectively and efficiently. She also thanked Patty for due dillegence with the Town budget to ensure the Town’s taxes stayed low and programs are available to residents. Councilperson Joyce White expressed how grateful she is to Patty Robcke for all her help and knowledge as comptroller. She thanked Patty for always for explaining in layman terms as it helped herself and the Town Board understand how things works to make better informed decisions. Councilperson Jim Creighton stated the Town was truly blessed to have had Patty’s guidance, wisdom, and knowledge to make great decisions and guide away from the bad ones. He went on the thank her for everything she has accomplished for the Town. Councilperson Jim Creighton presented to Patty on behalf of the Town Board a Certificate of Recognition. Patty Robcke stated she started here in 1990 and the Town of Cortlandt is dear to her heart. She is happy she was able to help see the visions of the town board and the supervisors come to fruition. She thanked Dr. Becker and the Town Board for always giving her respect and integrity and made her career what she wanted her career to be. ROLL CALL Deputy Town Clerk, Amanda Shafiullah, took roll call, and all Town Board members were present. Page 11 Town Board Agenda December 9, 2025 Page 4 TOWN BOARD REPORTS Councilperson Robert Mayes gave his report OF NOTE: Councilperson Mayes thanked Patty Rocke once again for everything. He spoke about the Youth Soccer Program Award ceremony which occurred earlier which had great attendance and the kids were excited for their awards. He also spoke about how this time of year is about helping other, whether it is family, friends, or your neighbor. He wished everyone Happy Holidays. Councilperson Joyce White gave her report OF NOTE: Councilperson White acknowledge how much fun herself and the Town Board had at Meet Santa at the Youth Center. She thanked the Recreation department for putting the event together and looks forward to Winter Wonderland on Saturday. Councilperson White reported on a meeting herself and Councilperson Mayes with the BCOES Director and Assistant Director of Environment Education and Sustainability Center for Environmental Education where we spoke about some great programs and ideas and to see how BCOES can partner with the Hendrick Hudson School District for more environmentally sound programs. She also wanted to clarify at the special meeting she voted against a salary increase for elected officials due to the pending federal funding cuts from Washington, D.C, which in good conscious she cannot place an additional burden on the community’s tax payers. She does whole heartily agrees to salary increases for the Town staff which was previously negotiated with unions. She wished everyone a safe and great Holiday. Supervisor Becker clarified to the public that no one on the Town Board, not the Supervisor nor Councilmembers are receiving a raise. The raise was for two full-time employees that were elected officials. Councilperson Cristin Jacoby gave her report OF NOTE: Councilperson Jacoby echoed about the annual Town’s gift card drive and asked residents to please remember there are neighbors who many be struggling to put food on their tables so a gift card to a grocery store would be generous. She thanked the residents for always being generous when the Town Board has asked and she wished everyone Happy Holidays. Councilperson James Creighton gave his report OF NOTE: Councilperson Creighton thanked all of the Town employees for all that they do. He spoke about the Recreation department starting to work on the Charles Cook Pool in order for it to be ready for the summer. Also, how the recreation staff put together these amazing programs for the Town Page 12 Town Board Agenda December 9, 2025 Page 5 residents while the Town keeps the taxes low, which is what the Town is all about. He went expressed how the Town of Cortlandt is truly where life works. He spoke about the tree lighting ceremonies he attended in Buchanan and also in neighboring City of Peekskill how great is to see the community come together. He reminded residents to shop locally to continue to support our community. He stated there are so many ways to help out others during this time. He wished everyone a Happy Holiday! Councilperson Jacoby also mentioned if anyone needs help with groceries this year or need assistance in the Supervisor’s Newsletters there are a list of food pantries in the area. If residents do not have access to the newsletter please reach out to any Town Board member so we can get residents in touch with local partners for help. APPROVAL OF THE MINUTES Approve the Minutes for the November 10, 2025 Special Meeting, the November 18, 2025 Regular Meeting, and the December 1, 2025 Special Meeting. Councilperson Mayes made a motion to approve the above Minutes, seconded by Councilperson Jacoby, with all voting AYE. PUBLIC HEARINGS Public Hearing to Extend the Battery Energy Storage Moratorium a. Close Public Hearing. RESOLUTION NO. 326-25 RE: Adopt Negative Declaration RESOLUTION NO. 327-25 RE: Adopt Resolution for Local Law to Extend the Battery Energy Storage Moratorium. Supervisor Becker commented the Town has had the Battery Storage Moratorium in effect for about a year now because there is a lot of controversary about these plants about their safety in particular if a fire occurs. The Town is waiting on guidelines from both the county and state therefore the Town Board decided to extend the moratorium. Councilperson Jacoby made a motion to close the Public hearing, and Adopt the Negative Declaration and Adopt the Resolution, seconded by Councilperson Creighton, with all voting AYE. REPORTS Receive and File the following: For the month of November 2025 from the Office of the Aging, Purchasing Department, Receiver of Taxes and the Town Clerk. Page 13 Town Board Agenda December 9, 2025 Page 6 OLD BUSINESS: Receive and File the following: NEW BUSINESS: Receive and File the following: Councilperson Creighton made a motion to receive and file the above, seconded by Councilperson White, with all voting AYE. RESOLUTIONS: RESOLUTION NO. 328-25 RE: Authorize updated procedures related to maintaining the Town’s Fleet Inventory to align with the State Climate Smart Community Fleet Inventory requirements. RESOLUTION NO. 329-25 RE: Authorize the Sale of a Portion of SBL 55.9-2-1.1 to DHIP Group/Jam Storage, LLC for access to a proposed Self-Storage Facility, Subject to Permissive Referendum. RESOLUTION NO. 330-25 RE: Authorize refund of deposit for Hillview Court (SBL 45.9- 1-26) and Lakeview Avenue (SBL 45.9-1-27). RESOLUTION NO. 331-25 RE: Adopt Capital Improvement Plan for 2026 - 2030. RESOLUTION NO. 332-25 RE: Authorize Settlement of Tax Certiorari for 2127 Crompond Road. RESOLUTION NO. 333-25 RE: Authorize Settlement of Tax Certiorari for 26 Hillcrest Avenue. RESOLUTION NO. 334-25 RE: Approve request of St. Peter and Paul Byzantine Catholic Church for event at the Cortlandt Waterfront Park. Supervisor Becker commented St. Peter and Paul Byzantine Catholic Church in Peekskill asked for permission to perform a ceremony, Blessing of the Waters, which the Town Board agrees with and would love to help out. The Climate Start Community Fleet inventory requirements gets the Town green points which allows the Town to remain a bronze certified community. The Page 14 Town Board Agenda December 9, 2025 Page 7 DHIP group is building a self-storage facility on Memorial Drive and the Town is allowing them access to store materials there in exchange for a fee. Councilperson Creighton commented the Climate Smart Community Program has a recertification in process. It requires 120 points and the Town submitted 144 points and one was kicked back which is what is in the resolution because it was requested more information from the Town’s Fleet Inventory. Councilperson White made a motion to receive and file the above, seconded by Councilperson Mayes, with all voting AYE. RESOLUTION NO. 335-25 RE: Award Bid 2025-15 for Sewage Pumps for Cortlandt Ridge. RESOLUTION NO. 336-25 RE: Authorize the 2026 Salary Resolution. RESOLUTION NO. 337-25 RE: Authorize Increase for Part-time Employees at NorWest. RESOLUTION NO. 338-25 RE: Authorize one-time payment for Continuous Service for Part-time Employees at Nor-West. RESOLUTION NO. 339-25 RE: Appoint Ed Tandy as a Part-Time Rec Attendant at the Youth Center. RESOLUTION NO. 340-25 RE: Authorize Seasonal Employees in DES. RESOLUTION NO. 341-25 RE: Authorize a Seasonal Employee in Town Hall. RESOLUTION NO. 342-25 RE: Authorize an Intermittent Leave of Absence for an Employee in DES – Highway. RESOLUTION NO. 343-25 RE: Authorize an Intermittent Leave of Absence for an Employee in DES – Highway. Supervisor Becker commented Nor West is a self-sustaining part of the Town, meaning they self-fund themselves billing through Medicaid. It does not cost the Town or taxpayers any funding for that which allows them to have to set their own budget and salaries. Supervisor Becker also welcomed Ed Tandy as a part-time recreation attendant who will work at the Youth Center on Friday evenings. He also welcomed all seasonal employees in DES and the seasonal employees in Town Hall. Page 15 Town Board Agenda December 9, 2025 Page 8 Councilperson Mayes made a motion to approve the above Minutes, seconded by Councilperson Jacoby, with all voting AYE. ADDITIONS TO THE AGENDA BUDGET TRANSFERS - NO REPORTS FROM VARIOUS DEPARTMENTS REPORTS FROM STANDING & SPECIAL COMMITTEES SECOND HEARING OF CITIZENS ADJOURNMENT Councilperson Jacoby made a motion to adjourn the meeting, seconded by Councilperson Mayes with all voting AYE. The meeting was adjourned at 7:38 P.M. NEXT TOWN BOARD MEETING January 13, 2026 at 7:00 pm Town Hall Web Site address: www.townofcortlandt.com Respectfully submitted, Laroue Rose Shatzkin Town Clerk Amanda Shafiullah Deputy Town Clerk Page 16 Page 17 Page 18 Page 19 Page 20 Page 21 Page 22 Page 23 Page 24 Page 25 Page 26 Page 27 Page 28 Page 29 Page 30 Page 31 Page 32 Page 33 Page 34 Page 35 Page 36 Page 37 November 11, 2025 Supervisor Richard H. Becker & Town Board Members Town of Cortlandt Town Hall, 1 Heady Street Cortlandt Manor, New York 10567 Re: Request to Reinstate Parcel into the Westchester County Peekskill Sanitary Sewer District Owner – Bathija Brothers LLC (Ram Bathija) 3116 East Main Street (Commercial Property) Cortlandt Manor, New York 10567 Tax Map Designation: Section 24.6, Block 1, Lot 2 Dear Supervisor Becker and Town Board Members: As the current property owner of the following parcel, I am requesting that you please petition Westchester County to reinstate the parcel located at 3116 East Main Street, Cortlandt Manor, New York, Section 24.6 Block 1 Lot 2, into the Peekskill Sanitary Sewer District located in the Town of Cortlandt. Should you have any questions or require additional information, please do not hesitate to contact me. Thank you for your time and consideration in this matter. Respectfully submitted, Ram Bathija cc: Arthur D’Angelo Jr., P.E., Deputy Director, Dept. of Technical Services, Town of Cortlandt; via email Keith Staudohar, Project Engineer/Manager, Cronin Engineering, P.E., P.C. via e-mail File: Bathija=3116 east main street-sewer-re instatement-letter-town board-20251111 Page 38 RESOLUTION NUMBER X-26 (RE: REAPPOINT TINO MARTIN, JOSEPH RYAN AND JOY SNYDER AS MEMBERS OF THE PRC ADVISORY BOARD, REAPPOINT TINO MARTIN AS CHAIR, AND APPOINT EVERETT SKELLY AS A YOUTH MEMBER) BE IT RESOLVED, that the Town Board of the Town of Cortlandt does hereby Reappoint Tino Martin, Joseph Ryan, Pamela Bush Denenberg, And Joy Snyder, existing Members, to additional terms beginning January 1, 2026 and ending December 31, 2028; and BE IT FURTHER RESOLVED, that the Town Board of the Town of Cortlandt does hereby Reappoint Tino Martin, existing Chair, to additional term beginning January 1, 2026 and ending December 31, 2027; BE IT FURTHER RESOLVED, that the Town Board of the Town of Cortlandt does hereby Appoint Everett Skelly as a Youth Member, for a term beginning immediately and ending June 30, 2027; THREE YEAR MEMBER TERMS/TWO YEAR CHAIR TERMS ONE YEAR YOUTH TERMS Chairs: CHAIR – TINO MARTIN to 12/31/2027 VICE CHAIR – VACANT to 12/31/2025 Members: TINO MARTIN, 11 Arlington Court, Montrose to 12/31/2028*Chairman JOSEPH RYAN, 11 Lake Dr, Buchanan to 12/31/2028 JOSEPH MINTZ, 10 Langeloth Dr, Cortlandt to 12/31/2027 PAUL J DIROMA, 1314 Washington St., Cortlandt to 12/31/2027 JOY SNYDER, 84 7th Street, PO Box 397 Verplanck to 12/31/2028 NATHAN PALMER, 6 Kings Ln., Montrose to 12/31/2027 JEFFREY BOUDIN, 5 Lafayette St., Verplanck to 12/31/2026 MICHAEL FLEMING, 24 Knollwood Rd, Cortlandt to 12/31/2026 JENNIFER L CORRADO, 1 Amato Dr, Cortlandt to 12/31/2027 KELLY LEVASSUER REILLY, 42 Ruth Rd, Cortlandt to 12/31/2026 Youth Members: DECLAN FLEMING 6/30/2026 (student) EVERETT SKELLY 6/30/2027 (student) VACANT 6/30/2020 (student) VACANT 6/30/2020 (student) BY ORDER OF THE TOWN BOARD OF THE TOWN OF CORTLANDT LAROUE ROSE SHATZKIN Page 39 TOWN CLERK Adopted on January 13, 2026 At a Regular Meeting Held at Town Hall Page 40 RESOLUTION NUMBER X-26 (RE: REAPPOINT LONICA SMITH TO THE BOARD OF ASSESSMENT REVIEW) WHEREAS, the Town Board wishes to reappoint Lonica Smith as a member of the Board of Assessment Review; NOW, THEREFORE, BE IT RESOLVED, that Lonica Smith of 25 Chester Court, Cortlandt Manor, be, and hereby is, appointed to serve as a member of the TOWN OF CORTLANDT BOARD OF ASSESSMENT REVIEW for a term retroactive to her previously expired term on September 30, 2025 and terminating on September 30, 2030; and BE IT FURTHER RESOLVED, that the above appointee shall serve along with the following previously appointed members whose names and terms are outlined below: 5 MEMBERS, 5 YEAR TERMS JOHN A. LENTINI 124 Allen Street Cortlandt Manor, New York 10567 Term Expires 9/30/2028 GLEN MALIA 42 Winthrop Drive Cortlandt Manor, New York 10567 Term expires 9/30/2026 MICHAEL F. BARONE 16 Fox Hill Road Cortlandt Manor, NY 10567 Term Expires 9/30/2027 DONALD LIEBMAN 4 Dickerson Road Cortlandt Manor, New York 10567 Term Expires 9/30/2029 Page 41 APPOINTED ABOVE: LONICA SMITH 25 Chester Court Cortlandt Manor, NY 10567 Term Expires 9/30/2030 Adopted on January 13, 2026 At a Regular Meeting Held at the Town Hall BY ORDER OF THE TOWN BOARD OF THE TOWN OF CORTLANDT LAROUE ROSE SHATZKIN TOWN CLERK Page 42 RESOLUTION NUMBER X-26 (RE: APPOINT REGISTRAR, DEPUTY REGISTRAR AND SUB REGISTRARS OF VITAL STATISTICS) RESOLVED, pursuant to appointment by the New York State Department of Health, that LAROUE ROSE SHATZKIN be, and hereby is, appointed as REGISTRAR OF VITAL STATISTICS in and for the Town of Cortlandt; and BE IT FURTHER RESOLVED, that the appointment of AMANDA SHAFIULLAH as DEPUTY REGISTRAR by the Town Clerk be, and hereby is approved and ratified; and BE IT FURTHER RESOLVED, that the appointment of LISA BRUDERLEIN as SUB REGISTRAR by the Town Clerk be, and hereby is approved and ratified; and BE IT FURTHER RESOLVED, that the appointment of TINA TOBACK as SUB REGISTRAR by the Town Clerk be, and hereby is approved and ratified; and BE IT FURTHER RESOLVED, that the appointment of JENNIFER MONTERO as SUB REGISTRAR by the Town Clerk be, and hereby is approved and ratified; and BE IT FURTHER RESOLVED, that the above appointments shall become retroactively effective on January 1, 2026, shall receive annual stipends as outlined in the 2026 Salary Resolution, and terminate with the term of office of the Town Clerk pursuant to NYS Law. BY ORDER OF THE TOWN BOARD OF THE TOWN OF CORTLANDT LAROUE ROSE SHATZKIN TOWN CLERK Adopted on January 13, 2026 At a Regular Meeting Held at the Town Hall Page 43 Page 44 RESOLUTION NUMBER: X-26 (REAPPOINT MEMBERS TO THE CONTINENTAL VILLAGE PARK DISTRICT AND APPOINT RYAN PALACE AS MAINTENANCE SUPERVISOR OF THE CONTINENTAL VILLAGE PARK DISTRICT JOINT ADVISORY COMMITTEE) RESOLVED, that the Town Board does hereby reappoint members of the Continental Village Park District; and BE IT FURTHER RESOLVED, upon the recommendation of the Continental Village Park District Joint Advisory Committee, that Ryan Palace be, and hereby is APPOINTED as Maintenance Supervisor of the Joint Advisory Committee of the Cortlandt Continental Village Park District for the year 2026. MEMBERS: CHARLES H. PARK, JR., 89 Putnam Rd., Cortlandt Mnr., NY 739-3616 BERNARD ZIPPRICH, 143 Highland Dr., Cortlandt Mnr., NY 739-0378 DR. LAWRENCE BASKIND, 130 Highland Dr., Cortlandt Mnr., NY 736-0785 VACANT POSITION AND BE IT FURTHER RESOLVED, that the above Committee members and appointees shall serve along with the following Officers of the Joint Advisory Committee: FRED ROMER Superintendent FRED ROMER Administrator RYAN PALACE Maintenance Supervisor CHARLES H. PARK JR. Chairman ORLY LYNN Secretary BY ORDER OF THE TOWN BOARD OF THE TOWN OF CORTLANDT LAROUE ROSE SHATZKIN TOWN CLERK Adopted on January 13, 2025 At a Regular Meeting Held at Town Hall Page 45 RESOLUTION NUMBER X-26 (RE: APPOINT MEMBERS TO THE CORTLANDT ARCHITECTURAL REVIEW COUNCIL FOR THE YEAR 2026) RESOLVED, that the following be, and hereby are, appointed as members of the Town of Cortlandt Architectural Review Council to serve for the year 2026; and that Arthur Clements is hereby designated as the Chairperson of same. Arthur Clements, Chairperson 176 Dogwood Road Cortlandt Manor, NY 10567 Tele. 737-8099 Kimberly Miller 28 Henning Drive Montrose, NY 10548 Tele. 382-9370 Christopher Borchardt 205 Furnace Dock Road Cortlandt Manor, NY 10567 Tele. 736-1356 Michael Lenihan, RA 1869 Jacob Street Cortlandt Manor, NY 10567 Tele. 734-9127 BY ORDER OF THE TOWN BOARD OF THE TOWN OF CORTLANDT LAROUE ROSE SHATZKIN TOWN CLERK Adopted on January 13, 2026 At a Regular Meeting Held at Town Hall Page 46 RESOLUTION NUMBER X-26 (RE: APPOINT MEMBERS OF THE ALARM APPEALS BOARD FOR THE YEAR 2026) WHEREAS, on February 11, 1992, the Town Board adopted Local Law No. 2-92 which amended Local Law No. 5 of 1990 entitled "Alarm Devices and Systems"; and WHEREAS, pursuant to Paragraph G of said Local Law No. 2-92, the Town Board must appoint members to serve on the Alarm Appeals Board, who after filing an Oath of Office with the Town Clerk as such members, may conduct hearings as required under said Local Law; and WHEREAS, it is the desire of the Town Board to appoint said Board for the year 2025; NOW, THEREFORE, BE IT RESOLVED, that the following be, and hereby are, re-appointed to serve as members of the Alarm Appeals Board; said terminate on December 31, 2026: MICHAEL PREZIOSI, Director DOTS (Or his designated representative) Town Hall, One Heady Street, Cortlandt Manor, N.Y. Telephone: 734-1060 Chairman of Fire Advisory Board BY ORDER OF THE TOWN BOARD OF THE TOWN OF CORTLANDT LAROUE ROSE SHATZKIN TOWN CLERK Adopted on January 13, 2026 At a Regular Meeting Held at Town Hall Page 47 RESOLUTION NUMBER X-26 (RE: APPOINT TOWN BOARD LIAISON FOR PERSONNEL MATTERS) WHEREAS, it is the desire of the Town Board to appoint a Town Board Liaison for Personnel Matters, NOW, THEREFORE, BE IT RESOLVED, that Supervisor Richard Becker be and hereby is, appointed as Town Board Liaison for Personnel Matters for 2026. BY ORDER OF THE TOWN BOARD OF THE TOWN OF CORTLANDT LAROUE ROSE SHATZKIN TOWN CLERK Adopted on January 13, 2026 At a Regular Meeting Held at Town Hall Page 48 RESOLUTION NUMBER X-26 (RE: APPOINT TOWN BOARD LIAISON FOR SUSTAINABILITY AND SOLAR ENERGY ISSUES) WHEREAS, it is the desire of the Town Board to appoint a Town Board Liaison for Sustainability and Solar Energy Issues, THEREFORE, NOW, BE IT RESOLVED, that Councilman James Creighton be, and hereby is, appointed as Town Board Liaison for Solar Energy Issues for 2026. BY ORDER OF THE TOWN BOARD OF THE TOWN OF CORTLANDT LAROUE ROSE SHATZKIN TOWN CLERK Adopted on January 13, 2026 At a Regular Meeting Held at Town Hall Page 49 RESOLUTION NUMBER X-26 (RE: APPOINT TOWN BOARD LIAISON TO THE HUDSON VALLEY CHAMBER OF COMMERCE) WHEREAS, it is the desire of the Town Board to appoint a Town Board Liaison to the Hudson Valley Chamber of Commerce, THEREFORE, NOW, BE IT RESOLVED, that Councilman James Creighton be and hereby is, appointed as Town Board Liaison to the Hudson Valley Chamber of Commerce for 2026. BY ORDER OF THE TOWN BOARD OF THE TOWN OF CORTLANDT LAROUE ROSE SHATZKIN TOWN CLERK Adopted on January 13, 2026 At a Regular Meeting Held at Town Hall Page 50 RESOLUTION NUMBER X-26 (RE: APPOINT TOWN BOARD LIAISON FOR LOCAL WATERFRONT REVITALIZATION COMMITTTEE) WHEREAS, it is the desire of the Town Board to appoint a Town Board Liaison for The Local Waterfront Revitalization Committee, NOW, THEREFORE, BE IT RESOLVED, that Councilman Robert Mayes be and hereby is, appointed as Town Board Liaison for the Local Waterfront Revitalization Committee for 2026; and BE IT FURTHER RESOLVED, that said appointee is to be compensated by stipend as outlined in the annual salary resolution. BY ORDER OF THE TOWN BOARD OF THE TOWN OF CORTLANDT LAROUE ROSE SHATZKIN TOWN CLERK Adopted on January 14, 2026 At a Regular Meeting Held at Town Hall Page 51 RESOLUTION NUMBER X-26 (RE: APPOINT TOWN BOARD LIAISON FOR CORTLANDT QUARRY AND RECREATION) WHEREAS, it is the desire of the Town Board to appoint a Town Board Liaison for Cortlandt Quarry and Recreation, NOW, THEREFORE, BE IT RESOLVED, that Councilman Robert Mayes be and hereby is, appointed as Town Board Liaison for Cortlandt Quarry And Recreation for 2026. BY ORDER OF THE TOWN BOARD OF THE TOWN OF CORTLANDT LAROUE ROSE SHATZKIN TOWN CLERK Adopted on January 13, 2026 At a Regular Meeting Held at Town Hall Page 52 RESOLUTION NUMBER X-26 (RE: APPOINT TOWN BOARD LIAISON FOR SCHOOL DISTRICTS) WHEREAS, it is the desire of the Town Board to appoint a Town Board Liaison for the School Districts located within the Town of Cortlandt, NOW, THEREFORE, BE IT RESOLVED, that Councilwoman Cristin Jacoby be and hereby is, appointed as Town Board Liaison for School Districts for 2026. BY ORDER OF THE TOWN BOARD OF THE TOWN OF CORTLANDT LAROUE ROSE SHATZKIN TOWN CLERK Adopted on January 13, 2026 At a Regular Meeting Held at Town Hall Page 53 RESOLUTION NUMBER X-26 (RE: APPOINT TOWN BOARD LIAISON FOR YOUTH AND RECREATION) WHEREAS, it is the desire of the Town Board to appoint a Town Board Liaison for Youth and Recreation, NOW, THEREFORE, BE IT RESOLVED, that Councilwoman Joyce White be and hereby is, appointed as Town Board Liaison for Youth and Recreation for 2026. BY ORDER OF THE TOWN BOARD OF THE TOWN OF CORTLANDT LAROUE ROSE SHATZKIN TOWN CLERK Adopted on January 13, 2026 At a Regular Meeting Held at Town Hall Page 54 RESOLUTION NUMBER X-26 (RE: RESOLUTION DESIGNATING TOWN BOARD LIAISONS TO THE VARIOUS TOWN DEPARTMENTS FOR 2026) WHEREAS, the members of the Town Board are desirous of having various members of the Board be responsible as liaisons to various Departments of the Town; and WHEREAS, it is the desire of the Board that the Department Head report on a regular basis to the Town Board liaison for his or her Department, and keep said liaison fully and completely informed of all matters pertaining to the affairs of his or her Department; and WHEREAS, the Town Board directs that the Department Heads have full and complete access to their Town Board liaison member, and are authorized to communicate fully and completely with respect to any matter pending in their Department. NOW, THEREFORE, BE IT RESOLVED, that the following Departmental liaisons are hereby designated: DEPARTMENT LIAISON ALTERNATE ASSESSOR Cristin Jacoby Robert Mayes CODE ENFORCEMENT Robert Mayes Jim Creighton COMPTROLLER Cristin Jacoby Joyce White ENGINEERING/WATER Joyce White Jim Creighton ENVIRONMENTAL SERVICES Jim Creighton Joyce White HISTORIAN Joyce White Cristin Jacoby HIGHWAY Joyce White Jim Creighton JUSTICE COURT Robert Mayes Joyce White LEGAL Jim Creighton Robert Mayes PARKS Robert Mayes Jim Creighton PLANNING Jim Creighton Robert Mayes PURCHASING/CENT.SUPPLY Joyce White Cristin Jacoby RECEIVER OF TAXES Cristin Jacoby Robert Mayes RECREATION Joyce White Cristin Jacoby SANITATION Robert Mayes Jim Creighton SUPERVISOR Richard Becker Jim Creighton TOWN CLERK Cristin Jacoby Robert Mayes AND, BE IT FURTHER RESOLVED, that in accordance with the desire of the Town Board, all Department Heads are to report regularly the affairs of their Departments to the Town Board liaison designated above; and Page 55 BE IT FURTHER RESOLVED, that the Department Heads are hereby directed to have full and complete access to their liaisons with respect to the operations and affairs of their Departments. BY ORDER OF THE TOWN BOARD OF THE TOWN OF CORTLANDT LAROUE ROSE SHATZKIN TOWN CLERK Adopted on January 13, 2026 At a Regular Meeting Held at Town Hall Page 56 RESOLUTION NUMBER X-26 (RE: APPOINT THE PURCHASING DIRECTOR FOR 2026) RESOLVED, that the Town Board of the Town of Cortlandt does hereby appoint Jennifer Glasheen the Director of the Purchasing Department for a term commencing on January 1, 2026 and expiring on December 31, 2026. BY ORDER OF THE TOWN BOARD OF THE TOWN OF CORTLANDT LAROUE ROSE SHATZKIN TOWN CLERK Adopted January 13, 2026 At a Regular Meeting Held at Town Hall Page 57 RESOLUTION NUMBER X-26 (RE: APPOINT TOWN OFFICERS OF THE TOWN OF CORTLANDT FOR THE CALENDAR YEAR 2026) WHEREAS, the Town Board meeting on January 13, 2026 is the re-organizational meeting of the Town Board of the Town of Cortlandt in accordance with the provisions of New York State Law; and WHEREAS, it is the desire of the Town Board in accordance with State and Local Law to appoint the Town Offices of Town Attorney, Town Comptroller, and Director of the Department of Technical Services and the Deputy Town Attorney; and WHEREAS, in appointing said Officials this Board also would seek to grant authorization to the Supervisor to execute agreements reflecting the terms and conditions of employment; NOW, THEREFORE, BE IT RESOLVED, that THOMAS F. WOOD be, and hereby is appointed in accordance with Local Law No. 9 of 1997 as the Town Attorney of the Town of Cortlandt; and BE IT FURTHER RESOLVED, that ANN SCAGLIONE be, and hereby is, appointed as Town Comptroller of the Town of Cortlandt in accordance with the provisions of New York State Law; and BE IT FURTHER RESOLVED, that MICHAEL PREZIOSI be, and hereby is, appointed in accordance with local Law No. 3 of 1996 as the Director of Technical Services of the Town of Cortlandt; and BE IT FURTHER RESOLVED, that MICHAEL CUNNINGHAM be, and hereby is, appointed as the Deputy Town Attorney of the Town of Cortlandt; and BE IT FURTHER RESOLVED, that the Supervisor be, and hereby is, authorized to execute Terms and Conditions of Employment Agreements with the Town Attorney, the Town Comptroller, and the Director of Technical Services and the Deputy Town Attorney for the year 2026 and said Terms and Conditions of Employment Agreements shall be filed in the office of the Town Clerk. BY ORDER OF THE TOWN BOARD OF THE TOWN OF CORTLANDT LAROUE ROSE SHATZKIN TOWN CLERK Adopted on January 13, 2026 At a Regular Meeting Held at the Town Hall Page 58 RESOLUTION NUMBER X-26 (AUTHORIZE THE SUPERVISOR TO EXECUTE EMPLOYMENT AGREEMENTS WITH NON-UNION EMPLOYEES) WHEREAS, the majority of the Town’s full-time employees are members of a union and subject to Collective Bargaining Agreements; and WHEREAS, for non-union employees, the Town has historically entered into new agreements with terms and conditions of employment after the start of the new term of the Town Supervisor; NOW, THEREFORE, BE IT RESOLVED, that the Town Supervisor is authorized to execute agreements with non-union employees subject to the approval of the agreements by the Town Attorney’s office. BY ORDER OF THE TOWN BOARD OF THE TOWN OF CORTLANDT LAROUE ROSE SHATZKIN TOWN CLERK Adopted January 13, 2026 At a Regular Meeting Held at Town Hall Page 59 RESOLUTION NUMBER X-26 (RE: APPOINT EFPR Group LLP (CPA’s) AS TOWN AUDITORS) BE IT RESOLVED, that the firm of EFPR Group LLP (CPA’s) be, and they hereby are, appointed as Auditors for Audit Engagement to review financial statements for the Town of Cortlandt and the Town of Cortlandt Justice Court for the current year at the following cost: Year ending December 31, 2025 Not to exceed $100,000. BY ORDER OF THE TOWN BOARD OF THE TOWN OF CORTLANDT LAROUE ROSE SHATZKIN TOWN CLERK Adopted on January 13, 2026 At a Regular Meeting Held at Town Hall Page 60 RESOLUTION NUMBER X-25 (RE: AUTHORIZE A RENEWAL CONTRACT WITH TRIAD GROUP, LLC OF MILLWOOD, NEW YORK AS THE MANAGER OF THE TOWN OF CORTLANDT SELF-INSURED WORKERS’ COMPENSATION FUND) WHEREAS, the current Agreement with the Triad Group, LLC covering Workers’ Compensation will expire on December 31, 2025; and WHEREAS, the Triad Group, LLC is desirous of renewing said contract; and WHEREAS, said renewal proposal has been reviewed by the Town Attorney and the Comptroller and they find the renewal proposal to be acceptable. NOW, THEREFORE, BE IT RESOLVED, that the Town Board does hereby authorize a (1) one year Agreement with Triad Group, LLC of 400 Jordan Road, Troy, New York (12180) as the Manager of the Town of Cortlandt Self-Insured Workers’ Compensation Fund at a cost not to exceed $35,000.00 (THIRTY FIVE THOUSAND DOLLARS and 00/100) plus additional services geared toward cost savings per contract agreement, covering a one year period commencing on January 1, 2026; and BE IT FURTHER RESOLVED, that the Supervisor be, and hereby is, authorized to execute said Agreement which has been reviewed by the Town Attorney. BY ORDER OF THE TOWN BOARD OF THE TOWN OF CORTLANDT LAROUE ROSE SHATZKIN TOWN CLERK Adopted on January 13, 2026 At a Regular Meeting Held at Town Hall Page 61 RESOLUTION NUMBER X-26 (RE: AUTHORIZE AN AGREEMENT WITH MIDWEST EMPLOYERS CASUALTY COMPANY AS INSURANCE AGENT FOR EXCESS LIABILITY ON WORKERS’ COMPENSATION CLAIMS) RESOLVED, that the Town of Cortlandt Town Board does hereby authorize an Agreement with Midwest Employers Casualty Company as its Insurance Agent for excess Liability on Workers’ Compensation claims for December 31, 2025 through December 31, 2026 at a total contract price to the Town not to exceed $110,000. BY ORDER OF THE TOWN BOARD OF THE TOWN OF CORTLANDT LAROUE ROSE SHATZKIN TOWN CLERK Adopted on January 13, 2026 At a Regular Meeting Held at Town Hall Page 62 RESOLUTION NUMBER X-26 (RE: RULES OF PROCEDURES FOR TOWN BOARD MEETINGS IN 2026) WHEREAS, pursuant to Town Law 63, as amended, provides that the Town Board may prescribe rules to govern its proceedings; NOW THEREFORE, BE IT RESOLVED, that the following be, and they hereby are, adopted as the Rules that shall govern the proceedings of the Town Board of the Town of Cortlandt. RULE #1 (a) Stated meetings shall be set in the first meeting of each year, and held in accordance therewith except as changed by a MAJORITY vote of the Town Board. RULE #2 ORDER OF THE TOWN BOARD MEETING AGENDA (a) Meeting called to Order (b) Pledge to the Flag (c) Supervisor's Proclamations & Reports (d) Town Board Reports (e) Roll Call (f) Public Hearings (g) Approval of Minutes (h) Hearing of Citizens (Agenda Items Only) (i) Monthly Reports (j) Old Business (k) New Business (l) Add and Adopt Additions (m) Budget Transfers (n) Reports from various departments (o) Reports from standing committees (p) Reports from special committees (q) Second Hearing of Citizens (r) Adjournment RULE #3: When a question, motion or resolution is before the Town Board, the following motion shall be received and such motion shall have precedence in the order here stated, viz: (a) For an adjournment (b) To lay on the table (c) To postpone to a certain date (d) To commit to a standing committee (e) To commit to a special committee (f) To commit to the Committee of the Whole (g) To amend (h) To reconsider (i) To postpone indefinitely (Except as herein provided, the proceedings of the Town will be governed by Roberts Rules of Order.) Page 63 RULES of PROCEDURE 2026 Page Two. RULE #4: The Supervisor and the Town Board shall constitute the Committee of the Whole and shall be considered a standing committee. RULE #5: Special Advisory Committees may be appointed by the Supervisor or may be appointed by resolution of the Town Board. The resolution may designate the members of the Special Advisory Committee or may request the Supervisor to do so. Special Advisory Committees shall consist of not more than three (3) members. RULE #6: The call for a Special Meeting of the Town Board may be issued either by the Supervisor or by any two (2) Council members. The notice shall contain a brief statement of the matters to be brought before the special meeting. The original notice shall be filed with the Town Clerk and thereafter a copy shall be served by the Supervisor upon each member pursuant to the provisions of the New York State Town Law, General Municipal Law, and Open Meetings Law. RULE #7: AGENDA – The Agenda for all Town Board meetings shall be prepared by the Town Clerk. The Town Clerk shall place upon the Agenda for the Town Board meeting, all items received by the Town Clerk prior to the first work session of the Town Board for that month’s regularly scheduled meeting. The Town Clerk must place upon the agenda any items submitted to the Town Clerk by any member of the Town Board or Supervisor. Any additions to a Town Board agenda shall only be made upon a motion duly made and seconded by a majority vote. RULE #8: ADDING to the AGENDA – No resolution or business shall be transacted at the regular meeting of the Town Board unless such resolution or business appears upon the agenda of the meeting and members of the Town Board have received the agenda of the meeting. By majority consent of the members of the Town Board present, this provision may be considered and acted upon at such meeting even though not appearing on the agenda. RULE #9: AGENDA for the COMMITTEE of the WHOLE – The Supervisor shall prepare or cause to be prepared an agenda for all meetings of the Committee of the Whole. On this agenda shall appear all matters which have been referred by the Town Board to the Committee of the Whole, and the matters referred shall be set up on the agenda in the order and priority of the date on which the matter was referred to the Committee of the Whole. No matter shall appear on the agenda of the Committee of the Whole by the Town Board. This agenda shall be emailed or physically mailed to the members of the Town Board at least two (2) days before the meeting of the Committee of the Whole, when practical. Page 64 RULES of PROCEDURE 2026 Page Three. RULE#10: APPOINTMENTS by SUPERVISOR – Whenever the Supervisor shall make an appointment which he or she is authorized to make under the Town Law, Ordinances of the Town and otherwise by law, the Town Clerk shall thereafter place or cause to be placed on the agenda of the next meeting held after the Certificate of Appointment has been filed in the Office of the Town Clerk in accordance with law, the name, address, title, and position of the appointment made by the Supervisor. RULE#11: WORK SESSION – All work sessions of the Town Board shall be publicly noticed on the Town’s website. Any changes in work session schedule shall be provided via press release and posted on the Town’s website. Said work sessions shall be scheduled and the topics to be discussed shall be determined from time to time by the Town Board. All work sessions are public meetings and the public and press are to be notified by the Supervisor in accordance with law, and the public shall be authorized to attend all work sessions of the Town Board. No member of the public shall be authorized to speak at any work session unless they are invited to appear before the Town Board on a particular subject or unless they are part of any group which have previously had an item placed upon the Agenda of any Work Session; and IT IS FURTHER RESOLVED, that all rules and amendments heretofore adopted are hereby repealed; and IT IS FURTHER RESOLVED, that these Rules shall take effect on January 1, 2026. BY ORDER OF THE TOWN BOARD OF THE TOWN OF CORTLANDT LAROUE ROSE SHATZKIN TOWN CLERK Adopted on January 13, 2026 At a Regular Meeting Held at Town Hall Page 65 RESOLUTION NUMBER X-26 (RE: DESIGNATE OFFICIAL NEWSPAPERS FOR 2026) RESOLVED, that the following newspapers be, and hereby are, designated as the OFFICIAL NEWSPAPERS for the Town of Cortlandt for the year 2026. THE OFFICIAL NEWSPAPER FOR ALL LEGAL NOTICES OF THE TOWN SHALL BE THE GAZETTE OF CROTON P.O. Box 810, Croton-on-Hudson, New York 10520. THE ALTERNATE NEWSPAPERS FOR GENERAL CIRCULATION WHEN VERY IMPORTANT ISSUES ARE TO BE PUBLISHED SHALL BE THE FOLLOWING: THE EXAMINER, Northern Westchester Examiner of P.O. BOX 611, Mount Kisco, New York 10549 THE JOURNAL NEWS, Westchester-Rockland Newspapers of 1 Gannett Drive, White Plains, New York 10604 BY ORDER OF THE TOWN BOARD OF THE TOWN OF CORTLANDT LAROUE ROSE SHATZKIN TOWN CLERK Adopted on January 13, 2026 At a Regular Meeting Held at the Town Hall Page 66 RESOLUTION NUMBER X-26 (RE: DESIGNATION OF TOWN DEPOSITORIES FOR 2026) WHEREAS, under Section 64 of the Town Law, it is provided that the Town Board designate, by written resolution, the Banks or Trust Companies in which the Town Officials shall deposit the monies coming into their offices: NOW, THEREFORE, BE IT RESOLVED, that the following banks be, and the same hereby are, designated as DEPOSITORIES in which the Supervisor, Comptroller, Town Clerk and Receiver of Taxes of this Town shall deposit monies coming into their hands by virtue of their offices: CHASE BANK KEY BANK NEW YORK CLASS AND, BE IT FURTHER RESOLVED, that this resolution be entered in full in the official proceedings of this meeting and said resolution shall become effective January 1, 2026. BY ORDER OF THE TOWN BOARD OF THE TOWN OF CORTLANDT LAROUE ROSE SHATZKIN TOWN CLERK Adopted on January 13, 2026 At a Regular Meeting Held at Town Hall Page 67 RESOLUTION NUMBER X-26 (ADOPTING THE MASTER FEE LIST FOR THE TOWN OF CORTLANDT) WHEREAS, the following changes are being made to the Master Fee List: 1. Expand Water and Sewer to include the full contents of Resolution 70-24, setting rates. 2. Add section for Fire Inspections under the Department of Technical Services – Code Enforcement. BE IT RESOLVED that the Town Board of the Town of Cortlandt does hereby adopt the Master Fee List for the Town of Cortlandt as of January 13, 2026, encompassing all fees for the various departments; and BE IT FURTHER RESOLVED, this Master Fee List shall be posted on the Town’s website. BY ORDER OF THE TOWN BOARD OF THE TOWN OF CORTLANDT LAROUE ROSE SHATZKIN TOWN CLERK Adopted January 13, 2026 At a Regular Meeting Held at Town Hall. Page 68 Town of Cortlandt Master Fee List Office of the Town Clerk Vital Records Birth Certificate $ 10.00 As set by NYS Death Certificate $ 10.00 As set by NYS Marriage Certificate $ 10.00 As set by NYS Geneaology Record $ 22.00 As set by NYS Marriage License $ 40.00 As set by NYS Marriage Officer $ 25.00 As set by NYS Dog Licensing Annual Fee - Spayed $ 10.00 Annual Fee - Unspayed $ 18.00 Dog Tag Replacement $ 5.00 Dog Release Fee $ 25.00 Filming 1st Private Property (Per Day) $ 1,000.00 Add'l Private Property (Per Day) $ 300.00 Public Property (Minimum) $ 1,500.00 Public Property (Use Fee) Set by Town Board FOIL Hard Copies up to 9"X14" per page $ 0.25 Hard Copies larger than 9"X14" $ 5.00 Staff production time over 2 hours Hourly Staff Wage Gaming Bingo Set by NYS Gaming Games of Chance Set by NYS Gaming Raffles Set by NYS Gaming Misc E-Zpass $ 25.00 Fireworks Permit $ 1,500.00 Annual Boat Launch Tag - Motorized $ 100.00 Annual Boat Launch Tag - Unmotorized $ 50.00 Hunting and Fishing Licenses Set by DEC Hunting and Fishing - Water Resistant Paper $ 1.00 Per sheet Bid Copies $ 50.00 Return Check Fee $ 20.00 Rev 01/2026 Page 69 Department of Environmental Services Highway Road Opening $ 150.00 Plus security set by Director of DES Tie into Catchbasin $ 150.00 Plus security set by Director of DES Water Department New Sewer Service $ 275.00 New Water Service $ 425.00 Per tap Sanitation Special Bulk Pickup $ 30.00 Refrigerator or Freezer $ 10.00 Air Conditioner $ 10.00 Dehumidifier $ 10.00 Television $ 10.00 Item containing Freon $ 10.00 E-Waste $ 5.00 Tires with Rims $ 10.00 Per tire; max 8 per year. Tires without Rims $ 5.00 Per tire; max 8 per year. Department of Technical Services - Code Enforcement DOTS Fee Notes: 1) All consultant fees shall be paid by the applicant and placed in escrow (trusted agency). 2) The Town collects a 10% Administration and Review Fee for consultant escrow accounts. 3) Applicant responsible for any e-check / ETF fee / bank fee / credit card processing fee, etc… Alarm Permits Residential $ 50.00 Existing Multi-Family or Commercial $ 250.00 New Multi-Family or Commercial $ 250.00 Plus cost of work shall be included in building permit fee Backflow Devices Residential (irrigation or pool autofill) $ 200.00 Per device Non-compliance - Residential $ 100.00 Per device Commercial $ 350.00 Per device Non-compliance - Commercial $ 150.00 Per device Residential Dwelling $ - 1, 2 family homes exempt Blasting Permit Residential $ 500.00 Valid for 30 days Commerical $ 1,500.00 Valid for 30 days Renewals $ 250.00 Each occurrence Building Permits Application Fee Residential $ 200.00 Commercial $ 550.00 Rev 01/2026 Page 70 Residential Building Permit $ 150.00 Up to $10,000 in value; plus $10 per $1,000 over $10,000 Commercial Building Permit $ 300.00 Up to $10,000 in value; plus $12 per $1,000 over $10,000 Renewal Residential (all permit types) 1st Renewal $ 200.00 12 months from date of initial permit Subsequent Renewal $ 200.00 Plus 50% of original permit fee, not to exceed $2000; every 6 months thereafter Renewal Commercial (all permit types) 1st Renewal $ 550.00 Plus 50% of original permit fee, not to exceed $2000; at 12 months from date of initial permit 2nd Renewal $ 550.00 Plus 50% of original permit, fee not to exceed $3500; at 12 months from date of initial permit Subsequent Renewals $ 550.00 Plus 50% of original permit fee, not to exceed $5000; at 12 months from date of initial permit Permits Issued (No activity within first 12 months) 131-3.D Permit shall be deemed null and void and require new application/fee Residential Plan Amendment $ 200.00 Plus revised permit fee based on additional construction cost Commercial Plan Amendment $ 550.00 Plus revised permit fee based on additional construction cost Work Performed without Approval and Permit Double all Fees Penalty fee may be waived by Town Board (declared emergency, fire damage) Certificate of Completion / Compliance Temporary - Residential (90 days) $ 50.00 Temporary - Commercial (90 days) $ 300.00 Failure to close-out within 90 days All types, building permit must be renewed and permit will be re-opened. Residential $ 50.00 Commercial $ 200.00 Duplicate Certificates $ 25.00 Prior to Zoning Inspection - Residential $ 250.00 Prior to Zoning Inspection - Commercial $ 500.00 Duplicate Prior to Zoning Certs. $ 50.00 Copies and Digital Scans Up to 9"X14" $ 0.25 Greater than 9"x14" $ 5.00 Per sheet (includes a scan) Demolition Permit Residential Single Family $ 200.00 Main dwelling Residential Accessory Structure $ 50.00 Each additional structure Multi-Family $ 250.00 Each structure Commercial $ 500.00 Each structure Driveway Permits Residential Standalone $ 100.00 The cost of all work. Otherwise shall be included with associated building permit Commercial Standalone $ 200.00 Electrical Permit Residential $ 200.00 Plus cost of electrical work shall be included in building permit fee Commercial $ 200.00 Expired Permit Close-Out Applicable to all open permits that have expired and Permits issued prior to Jan. 1, 2024 will be required to pay the current permit renewal application fee to close- have not been renewed in which there is no active out the permit. Permits issued subsequent to Jan. 1, 2024 shall be required to renew permits and are construction and all work inspected. responsible for all cumulative amounts of prior years' renewal. Fire Inspections Accessory Dwelling Unit $ 100.00 Renewal, every 3rd year Rev 01/2026 Page 71 Home Occupancy $ 100.00 Renewal, every 3rd year Places of Public Assembly $ 250.00 100 or greater occupants, per tenant/inspection Places Containing Hazardous Uses $ 350.00 Per NYS Code, per visit/inspection Places Requesting/Requiring Annual Inspection $ 250.00 per building/per inspection Places Requiring Tri-Annual Inspection $ 150.00 Renweal, every 3rd year Religious and Recognized not-for profits $ - 1st Reinspection for Non-Compliance $ - Subsequent Reinspections for Non-Compliance $ 150.00 Each occurrence 2nd Non-Compliance Notice $ 500.00 Plus reinspection fee Flood Damage Prevention Residential $ 200.00 Plus cost of work shall be included in building permit fee Commercial $ 500.00 Gas Line Inspection / Test Residential $ 200.00 Each occurrence Commercial $ 200.00 Heating Oil Tank Remove / Install / Abandon $ 200.00 HVAC Permit Residential $ 200.00 Plus cost of HVAC work shall be included in building permit fee Commercial $ 200.00 Plus cost of HVAC work shall be included in building permit fee LP Gas Tanks Install or Relocate - Residential $ 100.00 Install or Relocate - Commercial $ 200.00 Operating Permits (Not Including Fire Inspections ) Public Assembly (100 or greater occupants) $ 200.00 Annual renewal Hazardous Uses (Per NYS Uniform Code) $ 350.00 Annual renewal Tents $ 100.00 Per tent, each occurrence Parking Garages $ 500.00 As required by NY State Home Occupancy $ - Every 3rd year; included with Planning Board renewal fee Religious and Recognized non for profits $ - Frequency as required by Uniform Code; fee exempt Cell Tower Re-Certification $ 5,000.00 Tower and Site; 5-years from date of initial approval Co-location Re-Certification $ 3,500.00 Each carrier; 5-years from date of initial building permit Other $ 350.00 Any other use requiring an operating permit from any other authority having jurisdiction Peddler Permits Up to 11"X17" $ 200.00 Plumbing Permit Residential $ 200.00 Plus cost of plumbing work shall be included in Building Permit fee Commercial $ 200.00 Reinspection Fees Reinspection Fee - Residental $ 50.00 After 2nd Failure - all Permit types Reinspection Fee - Commercial $ 150.00 After 2nd Failure - all Permit types Sign Permits Window Signs $ 150.00 Per sign Wall / Awning / Free Standing $ 250.00 Per sign and/or awning Rev 01/2026 Page 72 Sprinkler, Stand Pipe, & Supression Systems Residential Multi-Family w/ Building Permit Included with Residential Building Permit Residential Multi-Family Standalone $ 100.00 Up to $10,000 in value; plus $10 per $1,000 over $10,000 Commercial w/ Building Permit Included with Commercial Building Permit Commercial Standalone $ 200.00 Up to $10,000 in value; plus $12 per $1,000 over $10,000 Steep Slope Permit Residential $ 200.00 Plus cost of work shall be included in building permit fee Commercial $ 500.00 Escrow / Securities Accounts - Refer to Town Code Ch. 259; as determined by approving authority; plus 10% Town Administration Fee Stop Work Order 1st Offence for a Property Necessary Permits and approvals must be obtained within timeframe specified 2nd and Subsequent Offence for a Property $ 1,000.00 Base fee to lift order, plus $250/day where work is found to be done in violation of stop work order Title Searches Request Fee $ 150.00 Plus $20 per certified copy of BP, CO, or CC Topographical Alteration Residential $ 500.00 Plus cost of work shall be included in building permit fee Commercial $ 500.00 Escrow / Securities Accounts - Refer to Town Code Ch. 283; as determined by approving authority; plus 10% Town Administration Fee Tree Removal Permit (Stand-Alone) Residential $ 50.00 3 or more trees, non-diseased Commercial $ 100.00 Plus $10 per tree Escrow / Securities Accounts Refer to Town Code Ch. 283; as determined by approving authority; plus 10% Town Administration Fee Security Deposit 2x Cost of plant material - including labor Trees - in Lieu of Plantings Tree $ 150.00 Per tree Specimen Tree $ 200.00 Per tree Protected Tree $ 300.00 Per tree Utility and Agency Permits Initial Meeting $ 200.00 Pre-Application Review Fee $ 500.00 Plus escrow as determined by DOTS Director; 10%Town Admininistration Fee Subsequent Meeting (virtual or in-person) $ 150.00 Each occurrence Permit Fee $ 500.00 Plus $12 per $1,000 of estimated construction cost Inspection Fee $ 100.00 Each occurrence Final Compliance Inspection $ 250.00 As set forth by various Chapters of Town Code or as determined by the Director of DOTS to function as a Securities restoration security for public infrastructure Water Main and Sanitary Sewer Extensions Water Main Extension - Residental $ 4,000.00 Per application plus $350/lot for subdivisions Water Main Extension - Commercial $ 4,000.00 Per application plus $2 per gallon of estimated consumption Sanitary Sewer Extension - Residential $ 4,000.00 Per application plus $350/lot for subdivisions Sanitary Sewer Extension - Commercial $ 5,000.00 Per application plus $2 per gallon of estimated consumption Rev 01/2026 Page 73 Wetland Permit Residential $ 250.00 Plus cost of work shall be included in building permit fee Commercial $ 500.00 Escrow / Securities Accounts Refer to Town Code Ch. 179; as determined by approving authority; plus 10% Town Administration Fee Department of Planning and Community Development -Planning Planning Notes: 1) All consultant fees shall be paid for by the applicant and placed in escrow (trusted agency). Escrow accounts to be replenshed by Applicant as required to 50% of initial value when depleted. 2) The Town Collects a 10% Town Administration and Review Fees for consultant escrow accounts. 3) Construction inspection fees includes all earthwork, site work, paving, drainage, landscaping and utilities required to complete construction. Decorative ammenities (i.e. benches, bicycle racks, etc…) are exempt. Lot Line Adjustment $ 300.00 Subdivision Pre-Application Meeting $ 250.00 first free; subsequent meeting Preliminary Major Plat $ 750.00 plus $750 for each building lot Preliminary Minor Plat $ 500.00 plus $500 for each building lot Final Approval $ 1,000.00 Site Plan Application Fee $ 150.00 for each 1,000 sf of proposed floor area plus $5 for each parking space(minimum of $500.00) Time Extension $ 250.00 at time of extension; maximum two (2) 1-year time ext. allowed. Site Plan Amendment Application Fee $ 250.00 for each 1,000 sf of proposed floor area;plus $5 for each parking space(minimum of $250.00) Time Extension $ 250.00 per request Special Permit $ 500.00 plus Application Fee Accessory Apartment $ 250.00 initial application fee Home Occupancy $ 500.00 initial application;$150 at time of renewal (every 3 years) Time Extension Preliminary Approval $ 100.00 per lot; six (6) 6-month approvals allowed Time Extension Final Approval - 90 day extensions (unlimited by State Law) 0-2 requests Free per request 2-8 requests $ 100.00 plus $25 per lot; per request 8-15 requests $ 150.00 plus $50 per lot; per request more than 15 requests $ 300.00 plus $100 per lot; per request Inspection fee $ 0.05 of estimated cost of construction improvements based on Engineer's Estimate (exludes lot & buildings) Rev 01/2026 Page 74 Telecommunication New Tower $ 15,000.00 Escrow Deposit $ 7,500.00 per Town Code Chapter 277 Re-Certification $ 2,500.00 every 5 years Co-Location $ 5,000.00 Small Cell Wireless Facility $ 10,000.00 Recreation Fee $ 6,000.00 per lot Bond Reduction Request $ 150.00 per request Escrow Account Deposits 0 to 2 lots or dwelling units $ 2,500.00 3 to 10 lots or dwelling units $ 1,500.00 per proposed lot 11 to 35 lots or dwelling units $ 1,200.00 per proposed lot More than 35 lots or dwelling units $ 1,000.00 per proposed lot Site Plan / Amendment/Special Permit Escrow Accounts 0 to 5,000 square feet $ 5,000.00 5,000 to 20,000 square feet $ 15,000.00 20,000 to 50,000 square feet $ 25,000.00 Greater than 50,000 square feet $ 50,000.00 plus $350 for each additional 1,000 sf. Above 50,000 sf Penalities 2x regular fee Referrals to rectify Town Code Violations 3 times regular fees Department of Planning and Community Development -Zoning Application Fee Area Variance $ 200.00 Intrepretation $ 300.00 Use Variance $ 400.00 Special Permit $ 500.00 Rev 01/2026 Page 75 Recreation Department ID Cards Recreation Photo ID Card (Ages 4+) $ 8.00 Valid For 3 Years Recreation Photo ID Card (Ages 60+) $ 4.00 Valid For 3 Years Replacement Recreation Photo ID Card $ 5.00 Hollowbrook Golf 1 Year Club Membership $ 12.00 1 Year Club Membership (60+) $ 6.00 Charles J. Cook Pool Family Season Pass (2 Adults & 1 Child or 1 Adult & 2 Children) $ 320.00 Summer 2025 Family Season Pass (Each Additional Child Beyond Regular Season Pass) $ 65.00 Summer 2025 Adult Season Pass $ 145.00 Summer 2025 Senior Season Pass $ 78.00 Summer 2025 Youth Season Pass $ 115.00 Summer 2025 Adult Daily Fee (Before 4 PM) $ 12.00 Summer 2025 Adult Daily Fee (After 4 PM) $ 6.00 Summer 2025 Senior Daily Fee (Before 4 PM) $ 6.50 Summer 2025 Senior Daily Fee (After 4 PM) $ 3.25 Summer 2025 Youth Daily Fee (Before 4 PM) $ 9.50 Summer 2025 Youth Daily Fee (Aftrer 4 PM) $ 4.75 Summer 2025 Guest Daily Fee (Without TOC Photo ID) $ 15.00 Summer 2025 Immediate Family Members of Active Military $ 6.50 Summer 2025 Immediate Family Members of Active Military (After 4 PM) $ 3.25 Summer 2025 Mini Golf FREE Summer 2025 Spout Brook Pavilion Rental (May - September) 25 to 100 People (Monday- Friday) $ 75.00 Per Event 101 to 200 People (Monday- Friday) $ 150.00 Per Event 25 to 100 People (Saturday, Sunday, & Holidays) $ 150.00 Per Event 101 to 200 People (Saturday, Sunday, & Holidays) $ 200.00 Per Event CUE Rental Town Resident + $300.00 Cash Deposit $ 150.00 Per Event Profit Groups + Liability Insurance $ 250.00 Per Event Non-Profit Groups + Liability Insurance $ 25.00 Per Event Commemorative Memorials Bench & Plaque $ 3,000.00 Upon application and approval Other Memorials By Application Upon application and approval - Cost will cover materials and installation Rev 01/2026 Page 76 Office of the Receiver of Taxes Tax Payment Fees Check in Person FREE E-Check Online $ 1.00 Credit Card Online 1.8% of total Bounced Check $ 20.00 Late Fees School Taxes SET BY NYS Real Property Taxes SET BY NYS Purchasing Department Misc EV Charging Stations 7am-9pm $ 3.00 Per Hour EV Charging Stations 9pm-7am $ 20.00 Per Hour EV Charging Stations Per Kilowatt Hour Set by Comptroller Subject to market fluctuations Water & Sewer Water - Cortlandt Consolidated Water District Purchase of Water $ 4.22 Per 1,000 Gallons Distribution of Water $ 7.00 Per 1,000 Gallons Minimum Billing $ 49.00 4,500 Gallons or Less Quarterly Meter Maintenance $ 15.00 Annual Meter Maintenance 1" $ 76.00 Annual Meter Maintenance 1 1/2" $ 100.00 Annual Meter Maintenance 2" $ 150.00 Water - Outside Cortlandt Consolidated Water District Consumer Purchase of Water $ 4.22 Per 1,000 Gallons Consumer Distribution of Water $ 11.46 Per 1,000 Gallons Minimum Billing $ 270.00 22,500 Gallons or Less Annual Meter Maintenance 5/8" and 3/4" $ 8.00 Annual Meter Maintenance 1" $ 76.00 Annual Meter Maintenance 1 1/2" $ 100.00 Annual Meter Maintenance 2" $ 150.00 Water - Commercial Accounts Purchase of Water $ 4.22 Per 1,000 Gallons Distribution of Water $ 7.00 Per 1,000 Gallons Minimum Billing $ 16.33 1,500 Gallons or Less Water - Miscellaneous Charges On/Off $ 45.00 Seasonal/During OT Rev 01/2026 Page 77 Final Reading $ 45.00 Meter Test $ 50.00 Late Fee 10% Percent of total amount billed after due date listed on bill. Sewer Rates Set by Town Board Late Fee 10% Percent of total amount billed after due date listed on bill. Non-Compliance Testing & Upgrades Per month $ 100.00 Up to $300 may be waived by Town Attorney for just cause, upon application by resident. Rev 01/2026 Page 78 RESOLUTION NUMBER X-26 (RE: DESIGNATE THE SUPERVISOR AND HUMAN RESOURCE COORDINATOR AS AUTHORIZING AUTHORITIES TO EXECUTE CIVIL SERVICE PERSONNEL FORMS) RESOLVED, that the Supervisor be, and hereby is, designated by the Town Board of the Town of Cortlandt, Westchester County, as the authorizing authority to sign all payrolls for the Town of Cortlandt; and does further authorize Claudia Vahey, Human Resource Coordinator, to execute and sign all letters and other personnel forms to appoint, extend the probationary period, or terminate any employee in the service of the Town. BY ORDER OF THE TOWN BOARD OF THE TOWN OF CORTLANDT LAROUE ROSE SHATZKIN TOWN CLERK Adopted on January 13, 2026 At a Regular Meeting Held at Town Hall Page 79 RESOLUTION NUMBER X-26 (RE: AUTHORIZE MILEAGE AND PER DIEM RATES FOR TOWN OFFICIALS AND EMPLOYEES) RESOLVED, that all Town Officials and employees be compensated at the rate of seventy- two point five cents ($.725) per mile for use of their private automobiles when on official Town business; said mileage rate to become effective on January 1, 2026; and BE IT FURTHER RESOLVED, that all Town Officials and employees be compensated at the rate of sixty-eight dollars ($68) per day for meals when traveling on official Town business; said rate to become effective on January 1, 2026. BY ORDER OF THE TOWN BOARD OF THE TOWN OF CORTLANDT LAROUE ROSE SHATZKIN TOWN CLERK Adopted on January 13, 2026 At a Regular Meeting Held at Town Hall Page 80 RESOLUTION NUMBER X-26 (RE: ADOPT UPDATED INFORMATION TECHNOLOGY POLICY FOR 2026) RESOLVED, that the Town Board of the Town of Cortlandt does hereby adopt the updated Information Technology Policy. BY ORDER OF THE TOWN BOARD OF THE TOWN OF CORTLANDT LAROUE ROSE SHATZKIN TOWN CLERK Adopted on January 13, 2026 At a Regular Meeting Held at Town Hall Page 81 INFORMATION TECHNOLOGY SECURITY POLICY  SECTION I TECHNOLOGY USE  SECTION II SECURITY  SECTION III LOCAL NETWORK  SECTION IV E-MAIL  SECTION V INTERNET  SECTION VI WEBSITE Matt Logerfo –Director of Information Technology Rev 01/2025 Page 82 Technology Use a. Overview - The purpose of this policy is to provide the following requirements for the use of Town-owned computer systems, phones and Internet / E-mail service, and other technology. b. Guidelines – This policy is a written notice to all users that the unauthorized use of the Town’s technology and/or using the system in excess of authorization may be a cause for criminal penalties and/or disciplinary action. c. Users /Employee – Employees should understand that they should have no expectation of privacy in connection with the use of these systems or with transmission, use, or storage of information via these systems and equipment. This includes stored voice mail or e-mail messages, word processing, internet browsing, pictures and other digital files. d. Department Heads - Make sure that all personnel are aware and comply with this policy. Make sure that staff members are aware of proper options and procedures so that essential, legal information is handled appropriately as it pertains to FOIL. e. IT – Review and maintain policy and report to applicable officials to note lack of compliance. This includes appropriate performance standards, control practices, and procedures designed to provide reasonable assurance that all employees observe this policy. f. HR –Work closely with IT to ensure that all policies are followed and all employees are aware of these policies. This includes all interns and/or temporary employees. II. Security a. Overview -The Town maintains at great expense an integrated structure consisting of hardware, software and data and goes to great lengths to protect this structure from a variety of threats. b. Guidelines – While this policy serves as basic guidelines for network security, IT staff can take any appropriate action to secure the safety of the network at any time if deemed necessary. c. Users – Each town staff member has a responsibility to not only follow all guidelines set forth in the manual, but to show due diligence performing any technology task. All town user/email accounts are protected with Multi-Factor Authentication. Page 83 d. Department Heads – Make sure that employees take the following precautions for effective continuity of operations planning: i. Make backup copies at a minimum of every four months of all Outlook “contacts” to keep at an appropriate offsite location. ii. Review with all applicable personnel their respective IT Emergency procedures and test accordingly. This should be done at a minimum once per year. IT will work with department heads at their request to facilitate this important testing. iii. Department heads should arrange for additional backups and verification of backups where necessary. The end user should be familiar with the restoration process. iv. Mission Critical (Emergency) Go-Kits: It has been determined that each Department will develop and utilize Emergency Go-Kits that will support the Departments response to an emergency. Each department is to maintain at least one Go-Kit that will help support the needs of any mission critical functions. e. IT – In the event that IT observes a violation of any form of this policy that jeopardizes the safety/reliability of the network, the Town reserves the right to act immediately. i. Install and maintain appropriate anti-virus software on all computers. ii. Respond to all malware, virus, ransomware, etc. attacks, and remediate the situation post haste. iii. Responsible for all basic Town backups located in the Town server room. This includes periodic off-site storage of tapes and primary Town backup process. iv. Assist, at the direction of the Department Head, with any continuity exercises that pertain to IT. f. HR – Keep IT informed of any potential abuses and notify IT of any terminations. g. Vendor Use - With advanced permission from IT, vendors may be given remote access to relevant network resources. They are never allowed server console access. Vendors MUST notify the IT department in advance of any updates, major upgrades, or new installs. h. Dedicated Remote Access - Remote access is the ability to access the Town’s computer system from outside of the Town’s Network and is controlled, monitored, and tracked so that only authorized individuals are allowed access to the computer system. In some circumstances, with prior approval, software vendors and approved Town staff may have access to their applicable part of the Network from remote locations. Page 84 III. Network a. Overview – Access to the Town’s Network / Resources is provided to the employees for the benefit of the Town of Cortlandt and its citizens. b. Guidelines - Every user on the Town’s network has access to a folder or folders on Town maintained servers in which Town related documents and data should be stored. This ensures that these documents and data are backed up on a daily basis. c. Users - All users should practice the following: i. Only save Town of Cortlandt related data / documents on the server(s). ii. No personal information (including but not limited to; data, documents, pictures, emails) should be stored on Town equipment. iii. Users should not attempt to install any software or connect any devices, including but not limited to flash drives, thumb drives, cameras, smart phones, etc. to the Town’s computers or network. iv. Users must not allow Non-Town of Cortlandt employees access to the Town’s computers or network. v. Any employee who suspects that his/her workstation has been infected by a virus or other malware must IMMEDIATELY contact IT. vi. Notify IT for all major equipment installations, disconnections, modifications and relocations, including but not limited to scanners, printers, monitors or computers. Employees are not permitted to perform these activities unless approved by Technical Support. This does NOT apply to temporary moves of portable computers for which an initial connection has been set up by IT. vii. Environmental hazards to hardware such as food, smoke, liquids, high or low humidity, and extreme heat or cold should be avoided. viii. Critical computer equipment, e.g., file servers, must be protected by an uninterruptible power supply (UPS). Other computer equipment should be protected by a surge suppressor/protector. ix. Any software or files downloaded via the internet into the Town’s network become the property of the Town. Any such files or software may be used only in ways that are consistent with their licenses or copyrights. d. Department / Division Heads - Must make sure that all staff are aware and follow all guidelines stated above. e. IT department – Must provide appropriate support and guidance to assist employees and department heads to fulfill their responsibilities under this directive. Since IT is responsible for all major equipment installations, disconnections, modifications, and relocations, employees are not to perform these activities unless approved by Technical Support. This does NOT apply to temporary moves of portable computers for which an initial connection has been set up by IT. The Town reserves the right to inspect any and all files stored in all areas of the network in order to assure compliance with policy. Page 85 f. HR - Ensures all policies are distributed to all employees. Ensures all employees have signed “The IT Security Policy” and notify the IT Department of new employees, transfers, and terminations. Involuntary terminations must be reported concurrent with the termination. g. Security - No person who has not been given personal login credentials may access any local computer or network resources. No one is allowed physical access to servers without express permission of the IT department. In some rare cases when access must be granted, the IT department monitors every keystroke and mouse move. This includes servers located in any and all offices and buildings. h. Password Protection - Users are responsible for any and all activity initiated from their accounts. Therefore, users should protect their passwords, not reveal them to others, and not leave their computers on and open for non-authorized users to access. Users are also responsible for protecting their own files (e-mail, word processing, spreadsheets, etc.). If a user inadvertently accesses another user's files, the user must immediately discontinue access and refrain from revealing any personal information discovered. Passwords should not be given to anyone other than the IT department. The password policy applies not only to the Windows login and email account, but also to department specific programs that require such passwords. IV. E-Mail a. Overview - All messages created, sent, or retrieved over the Internet are the property of the Town of Cortlandt and may be regarded as public information. The Town of Cortlandt reserves the right to access the contents of any messages sent over its facilities if the Town believes, in its sole judgment, that it has a business need to do so. As a result, all communications including text and images can be disclosed to law enforcement or other third parties without prior consent of the sender or the receiver despite any information to the contrary in literature or instructions that describe the Town’s network. Please note that e-mails are subject to FOIL (Freedom of Information Law) and can be requested by the public. b. Guidelines – The Town’s e-mail system must be used in full accordance with all Town policies. c. Users – Must maintain a working knowledge and understanding of accessing work related e-mail from alternate locations. They also avoid transmission of nonpublic Town information. If it is necessary to transmit nonpublic information, employees are required to take steps reasonably intended to ensure that information is delivered to the proper person who is authorized to receive such information for legitimate use. Be aware of unfamiliar e-mails with or without attachments. Users must not use personal email accounts for town business. Page 86 d. Department Heads – Must make sure that employees recognize proper e-mail storage as it pertains to possible FOIL documents. Make sure that employees properly check spam filters on a regular basis. e. IT – Maintains system functions in an efficient manner and notes any policy violations to the proper officials. f. HR – Must notify IT of any staff changes so that all systems can be modified accordingly. g. Security- If PII (Personally identifiable information is any data that could potentially identify a specific individual. Any information that can be used to distinguish one person from another and can be used for de-anonymizing anonymous data can be considered PII.) must be sent via email it should be either password protected, or encrypted. V. Internet a. Overview-Employees using the Internet are representing the Town of Cortlandt. Employees are responsible for ensuring that the internet is used in an effective, ethical, and lawful manner. b. Guidelines – The Town has software and systems in place that can monitor and record most Internet usage. No employee should have any expectation of privacy as to his or her internet use. As per Town Board Resolution certain staff are authorized to post on the Town’s Facebook page. For all other staff unless the use of social media is pertinent to Town business and authorized by a Department Head, employees are prohibited from using social media during working hours. This applies regardless of whether or not such usage occurs on Town-owned devices or a device personally owned by the employee. c. Users - Any users who access the internet must ensure that all communications are for professional reasons and that they do not interfere with his/her productivity. Excessive use of home e-mail or inappropriate web browsing may be brought to the attention of the department head, Human Resources and the Town Supervisor. All staff must know and abide by all applicable Town of Cortlandt policies that deal with security and confidentiality of Town records. This access may be denied at any time, for any reason. d. Department Heads – Any internet access by non-Town personnel must be arranged with IT. If a Department Head views an inappropriate use of the Internet, it should be reported to the applicable officials immediately. e. IT – Monitors Internet usage for all town computers. They review reports prior to submission for any network security risks and acts accordingly. f. Non-Town Use –Use of the internet for guests (non Town of Cortlandt employees) is strictly prohibited through the Town’s network. The IT department Page 87 maintains a guest WiFi connection to the internet only that is not connected to the town’s network. If the IT department is given reasonable advanced knowledge of guest needs, access to the internet can be setup. VI. Website a. Overview - The Town website is considered an essential tool for communicating to the Public. Overall management is done by the IT Department with some delegated authority distributed to specific department representatives. b. Guidelines – All posted information must be approved by the appropriate department head. Questionable material should first be approved by the Town Supervisor. c. General Overview- The town has designated certain employees as web content managers. Any and all changes to the website should be coordinated through this group. i. These users must be trained by IT or a representative from the website hosting company. ii. Website users should also maintain a working knowledge and understanding of accessing the website to make changes from an alternate location. d. HR – Communicates Supervisor needs to appropriate staff and maintains administrative rights to all sections. Page 88 Acknowledgment of Information Technology Security Policy This form is used to acknowledge receipt of, and compliance with, the Town of Cortlandt Information Security Policy. Procedure Complete the following steps: 1. Read the Information Security Policy. 2. Sign and date in the spaces provided below. 3. Return this page only to Human Resources. Signature By signing below, I agree to the following terms: i. I have received and read a copy of the “IT Security Policy” and understand the same; ii. I understand and agree that any computers, software, and storage media provided to me by the Town contains proprietary and confidential information about the Town of Cortlandt and its citizens or its vendors, and that this is and remains the property of the Town at all times; iii. I agree that, if I leave the Town of Cortlandt for any reason, I shall immediately return to the Town the original and copies of any and all software, computer materials, computer equipment, cell phones, smart phones, etc that I may have received from the Town that is either in my possession or otherwise directly or indirectly under my control. Employee signature: _______________________________ Employee name: __________________________________ Date: ___________________________________________ Department: ____________________________________ Page 89 RESOLUTION NUMBER X-26 (RE : ADOPT 2026 DRUG AND ALCOHOL POLICY FOR THE TOWN OF CORTLANDT) RESOLVED, that the Town Board of the Town of Cortlandt does hereby adopt the 2026 Drug and Alcohol Policy, also known as the Substance Abuse Testing Policy. BY ORDER OF THE TOWN BOARD O F THE TOWN OF CORTLANDT LAROUE ROSE SHATZKIN TOWN CLERK Adopted on January 13, 2026 At a Regular Meeting Held at Town Hall Page 90 TOWN OF CORTLANDT SUBSTANCE ABUSE TESTING POLICY Introduction 1. The U.S. Department of Transportation (D.O.T.) has issued regulations (49 CFR 40.382.391 and 395) pursuant to Omnibus Transportation Employee Testing Act of 1991 (P.L. 102-143) (Omnibus Act) which govern the use of drugs and alcohol by commercial motor vehicle drivers and safety sensitive employees and which also requires the Town of Cortlandt government to conduct mandatory drug and alcohol testing of covered employees. The regulations required the testing to begin on January 1, 1996. This policy includes all applicants seeking employment with the Town of Cortlandt government, including seasonal and part-time employees. 2. The Town government fully complies with the Omnibus Act and the D.O.T.’s regulations governing drug and alcohol use and testing, and the requirements of the D.O.T.’s regulations are incorporated into this policy. In the event D.O.T.’s Regulations are amended, this policy and the applicable term(s) condition(s) and or requirement(s) of this policy shall be deemed to have been amended automatically at that time, without the need for redrafting, in order to reflect and be consistent with D.O.T.’s regulations. In such case, the Town reserves the right to apply the amended requirements immediately, and without giving prior notice to affected employees, unless such notice is required by D.O.T. or other applicable laws. 3. The Town has arranged for training of all supervisors who may be called upon to determine whether reasonable suspicion exists to test a driver for alcohol misuse or controlled substance abuse. 4. Any violation of this policy, The Drug and Alcohol Testing Educational Material Act, or DOT regulations by a covered employee shall be grounds for disciplinary action, up to and including discharge, in a manner consistent with the Town’s pre-existing policies, practices and the terms of any other applicable other collective bargaining agreement. 5. The Town also has the right to test all other employees, this will be done in the same manner and under the same conditions as those required to be tested under the U.S. Department of Transportation issued guidelines. 6. The Town shall also provide for an informal administrative appeal process whereby a covered employee may appeal a positive alcohol test and/or controlled substance test. Said process shall not interfere with DOT mandated actions (e.g.: removal from safety-sensitive functions.) Section 1 – Prohibited Substances: A. Controlled Substances: The presences, as evidenced by the results of an initial screening test, and subsequent confirmatory test, of the following substances is prohibited for any employee. Marijuana (cannibinoids) Cocaine Opium or Opiates Phencyclidine Page 91 Amphetamines or Methamphetamines. New Change – January 1, 2018-07-30 In order to be in compliance with the Department Transportation Regulations for CDL holders effective January 1, 2018 the DOT drug testing program will now include testing for expanded opiates – including hydrocodone, hydromorphone, oxymorphone, and oxycodone. Common names for these semi-synthetic opioids include OxyContin®, Percodan®, Percocet®, Vicodin®, Lortab®, Norco®, Dilaudid®, and Exalgo®. This regulation will now become part of the Town of Cortlandt policy. Possible impacts of these panel changes to motor carriers include an increase in positive test results and more safety concerns raised by the Medical Review Officer (MRO). As before, if a legitimate medical explanation like a valid prescription is established, the MRO will report the result to you as a ‘negative’. However, if the MRO identifies a potential safety risk, you will be notified. Under the new changes to Part 40, the MRO must allow your drivers up to five days to have their prescribing physician contact the MRO to discuss whether the safety risk can be mitigated. If the MRO believes there is still a safety risk after talking to the doctor or after 5 business days (whichever is shorter), the MRO will report the potential safety issue. Due to the changes in Part 40, it may take an extra week to receive certain results. It may even be possible that you receive a negative test result, but receive a safety warning one week later. Drivers will not be permitted to work in a safety sensitive position until the employee has been referred for a fitness for duty exam and receive the results. This change will also be applicable to all Town employees regardless of CDL status. B. Alcohol Testing: Any employee who performs safety sensitive functions as defined below or who is required to obtain a Commercial Drivers License (CDL), will be subject to discipline, up to and including discharge, and the Town and its contractors may risk losing its federal funding, if he/she: 1. Uses alcohol on the job: 2. Uses alcohol during the four (4) hours before performing a safety sensitive function even if the alcohol is contained in prescription medication (If a driver is called to duty by the Company less than four (4) hours before their regular sign on time, they must indicate that they are unable to perform a safety sensitive function, and no disciplinary action will result). 3. Has prohibited concentrations of alcohol in his/her system while performing safety sensitive functions, as evidenced by the results of an initial test and subsequent confirmation test, through the use of testing devices as approved by the National Highway Traffic Safety Administration. 4. Uses alcohol during the eight (8) hours following an accident if the employees involvement has not been discounted as the contributing factor in the accident or until the employee(s) has been tested: or 5. Refuses to submit to a required alcohol test. C. Federal Transit Administration (FTA): For purposes of alcohol testing for employees who perform safety sensitive functions where the Town or its contractors receive federal funding under sub sec 3.9 or 18 of the Federal Transit Act of 23 U.S.C. sub sec 103 (e) (4), the FTA defines the term “safety sensitive function” to include: Page 92 1. All time spent at the terminal, facility or other public property, waiting to be dispatched, unless the driver has been relieved from duty: 2. All time inspecting equipment or otherwise servicing or commissioning any commercial vehicle at any time: 3. All driving time: 4. All time, other than driving time, in any commercial motor vehicle: 5. All time spent performing post accident procedures: 6. All time spent repairing, obtaining assistance or remaining in attendance upon a disabled vehicle. D. In addition to the FHWA;s and FTA’s definition of the term “safety sensitive function”, The Town defines “safety sensitive function” to include the following positions: 1. All drivers of Town vehicles and motor/construction equipment 2. Dispatchers 3. Vehicle maintenance work of any kind 4. Driver development and safety personnel 5. Employees holding CDL’s 6. “Safety Sensitive Functions” as defined by the FHWA and the FTA E. In addition, the Town and the AFSCME Union have agreed that all employees covered by the terms and conditions of the AFSCME Contract shall be subject to random testing in accordance herewith. Section 2 – Categories of Testing A. Pre-employment: Any applicant or a current employee being considered for a promotional position or a position requiring a CDL or transfer into such position, shall be required to pass a drug urine test as defined in Federal D.O.T. regulations prior to being hired for that position or performing any functions of the position. In addition, pre-employment testing will be conducted on all new hires including seasonal and part-time employees. B. Reasonable Cause: 1. Post Accident: a.Control Substances Defined by Federal D.O.T. regulations as the involvement by an employee in a motor vehicle accident while operating a Town owned or operated vehicle, when such accident results in the fatality and/or his/her performance contributed to the accident as evidenced by the issuance of a citation. It is required that such post-accident controlled substance testing take place no later than 32 hours after the incident. Town policy is that all employees shall be tested when involved in any motor vehicle accident. The Department Head shall exercise discretion when an accident occurs Page 93 during periods of emergency response. In the event a driver is seriously injured and cannot provide a urine specimen at the time of the accident, the driver must provide the necessary authorization to obtain hospital reports or document that would indicate whether there was a controlled substance in the driver’s system. b. Alcohol Testing Town policy is that an alcohol test will be conducted as soon as practicable after an accident involving disabling damage to a Town vehicle, or when there is a fatality, or bodily injury requiring medical treatment away from the scene of the accident. The Town will test every employee whose performance could have contributed to the accident. Any Town Employee involved in a vehicle accident will be subject to a post accident test. A driver who leaves the scene of an accident or otherwise fails to remain readily available for testing will be deemed to have refused to submit to an alcohol test and will be discharged. Neither the Town’s policy nor federal regulation prohibits an employee from leaving the scene of an accident to secure emergency medical care or to obtain assistance in responding to the accident. C. Random Screening: 1. Any employee subject to random testing or holders of CDL licenses and all Town employees performing “safety sensitive” functions, as defined by federal regulation or the Town, will be required to submit to a drug and/or alcohol screen pursuant to a DOT approved random method of selection. The total number of covered employees for drugs and 25% of the number covered employees for alcohol, or as may be further required by FWHA or the FTA. Some drivers may be tested more than once each year, and some may not be tested at all depending on random selection. The random method of selection shall be conducted by an organization outside the Town, preferably the organization performing the drug and/or alcohol screening. 2. For the purpose of alcohol testing only, a random test will be conducted just before, during or after all employees’ performance of safety duties. D. Return to Duty/Follow-up Testing: Drivers who have previously failed an alcohol test with a positive result of 0.02 – 0.039, or who have taken medical leave for voluntary rehabilitation, must undergo a return to duty test before they are permitted to perform safety sensitive functions. Pursuant to Town policy, a driver whose retest establishes a positive result of 0.02 or greater will be discharged. Section 3 – Compliance with Screening Requirement: An employee required by the town to submit to a drug and/or alcohol screen must proceed immediately to the designated facility to accomplish the urine specimen and/or alcohol test. Current employees shall be paid for all time spent in submitting to screening. Page 94 An employee who refuses to submit to any substance abuse test as provided in Section 2 will be discharged. If an employee or applicant claims that he or she is unable to provide a sufficient breath sample for an alcohol test, then that employee must obtain a physician’s statement confirming the employee’s inability to provide a sufficient breath sample. Section 4 – Specimen: The normal screening methodology for drug screens will be urinalysis. For alcohol testing, devices approved by the National Highway Traffic Safety Administration (NHTSA) will be used, and may include saliva sampling and will include Evidential Breath Testing (“EBT”) for confirmation of initial testing. Section 5 – Employee’s Privacy vs. Security: Employees and applicants shall be required to comply with the procedures of the collection facility, unless such procedures violate the DOT testing laws and regulations. Section 6 – Witness: An employee or applicant required to submit to a drug and/or alcohol screen may request that another employee be allowed to accompany him/her throughout the process, except when a urine specimen is being provided. Such time spent by such witness shall not be paid for by the Town Section 7 – Designated Collection Facility: The Town shall designate the medical facility to be used for the collection of the urine specimen and/or the alcohol test; provided, however, that the designated facility shall possess all required licenses and permits and shall have written procedures for ensuring employees/applicants privacy, health, safety and the security and chain-of-possession of samples. Such written procedures shall be made available to an affected employee or applicant, and the Town shall discontinue use of any facility it learns has materially violated its written procedures so that an employees or applicant’s health is threatened or the accuracy of the screening is compromised. Section 8 – Designated Screening Facility: The Town shall designate the laboratory for drug and/or alcohol tests, provided, however, that such designated laboratory shall possess any required relevant licenses and permits and shall have a written procedure for insuring the security and Chain-of-Possession of samples, the accuracy of its Page 95 work, and for the confidentiality of its records and results. Further, such designated screening laboratory must be approved by the Department of Health and Human Services (“DHHS”). Section 9 – Screening Procedure: B. Controlled Substances 1. All positive results of initial screening tests for controlled substance shall be subjected to a Gas Chromatography/mass spectrometry GC/MS Confirmatory test. 2. For controlled substances testing, each urine specimen (45ml.) is to be subdivided into two (2) bottles labeled “primary” (30ml.) and “split” (15ml.) specimen. If the analysis of the primary specimen confirms the presence of illegal controlled substances, the employee has seventy-two (72) hours to request that the split specimen be sent to another DHHS certified laboratory for analysis, from the time he/she is notified of such result at the employee’s expense. C. Alcohol Testing: 1. All initial alcohol testing showing an alcohol concentration of 0.02 or greater will be subject to a second confirmatory test using an EBT device approved by NHTSA. The Town will record the results between 0.00 and 0.019, but no confirmation test will be conducted. 2. Only a result that is positive, (i.e., 0.02 or greater) which is following both the initial and confirmatory analysis shall be reported to he Town as a positive result. Section 10 – Employee Status Pending Receipt of Results: A. An Employee who is required to submit to a drug and/or alcohol screen as provided in Section 2 (A) (pre-employment) and (B) (post-accident) of this Policy shall not be assigned to operate any Town vehicle and/or perform safety sensitive function pending the outcome of such screening. The Town may, at its option, assign such an employee to available non-safety sensitive duties or place him/her on temporary suspension. B. An employee whose drug and/or alcohol screen produces a negative result shall be promptly returned to his/her former work. Under no circumstances will an employee be made whole for any lost wages on negative result if he/she is suspended for any additional purpose. C. An employee whose drug and/or alcohol screening test produces a positive result (0.02 or greater) shall not be made whole for any wages lost while assigned as provided in this Section and will be subject to discipline, up to and including discharge Page 96 Section 11 – Record of Negative Screening: An employee required to submit to a drug and/or alcohol screening as provided in this Policy and whose screening results are negative (i.e., less than 0.02) shall have his/her personnel file documented to reflect the negative result. Section 12 – Positive Drug Screening: An employee who is required to undergo a drug screening and whose screening and confirmation produces a positive result for prohibited substance as defined in Section 1 of this policy will be discharged. Section 13 – Positive Alcohol Screening: Pursuant to Town policy, an employee whose confirmation alcohol test registers a positive result of 0.02-0.039 will be removed from at least 24 hours or until his/her next regularly scheduled shift, whichever is longer. Any employee who tests positive on more than one occasion between 0.02 and 0.039 will be discharged. Pursuant to Town policy, an employee whose confirmation alcohol test result is equal to 0.04 or greater will be discharged. Section 14 – Voluntary Rehabilitation: An employee who voluntarily (not in response to a Town request to take a drug/alcohol test or the positive result of a drug/alcohol test) admits to management he/she has a drug problem, and who wishes to submit to a Rehabilitation Program, must sign Appendix “A” of this Policy, and will be subject to the following: A. The employee shall be place on unpaid medical leave until: 1. He/she presents evidence of having enrolled in and successfully completed, at his/her own expense, a rehabilitation program approved by the Town: and 2. He/she submits to return-to-duty drug and alcohol screening to his/her own expense which produces a negative result, and: Page 97 3. He/she signs the Town’s Post Rehabilitation Return to Work Agreement that is attached to and expressly made part of this Policy (Appendix “A”). B. An employee placed on rehabilitation leave as provided in paragraph (A) of this Section must satisfy the provisions of sub-paragraphs (1), (2) and (3) of that paragraph nor later than twelve (12) weeks from his/her commencement of this personal leave. An employee failing to do so shall be deemed to have abandoned his/her job. C. The Town agrees that once an employee has commenced a medical leave, the employee will be entitled to use any accrued time due to the employee in the form of sick, vacation or personal time in order to continue to receive salary during the above time period. Should the employee not have sufficient accruals, the Town agrees to advance time to the employee of personal or sick time which will be repaid by the employee upon their resumption of regular employment by the Town. Section 15 – Return to Work Agreement: A. An employee who has returned to work as provided in Section 1-4 of this policy and who fails with any terms of the Post-Rehabilitation Return-to-Work Agreement will be discharged. Section 16 – Post-Rehabilitation Return to Work Agreement: A. I understand that my previous job performance warrants close supervision for an extended period of time upon my return to work and I will accept such supervision as a constructive part of my recovery. B. I understand that upon my return to work, I must meet all established standards of conduct and job performance and that I will be subject to the Town’s disciplinary procedures for failure to meet those standards. C. For a period of one (1) calendar year after the date of reinstatement to my position, I will be subject to random drug and alcohol testing at the sole discretion of the Town. The Town shall pay the cost of such tests as well as all time spent by me in submitting to such examination. D. I agree that I shall cooperate fully with any and all request to submit to any random drug and alcohol tests. I further acknowledge and understand that if I fail to Page 98 cooperate fully or to submit to such drug tests when requested, such failure will be cause for discipline up to and including discharge under this policy. E. In the event that any of my drug or alcohol tests indicate a positive reading which discloses that I have used any of the prohibited substances or alcohol identified in Section 1 of this Policy, I will be discharged. F. I understand that I will be subject to the above stated rules and conditions for twelve (12) calendar months from the date of this agreement. G. I understand that I will continue to work through EAP program of the Town to follow- up on any treatment or rehabilitation and aftercare programs scheduled by them. I UNDERSTAND AND AGREE THAT MY LEAVE OF ABSENCE, REINSTATEMENT AND CONTINUED EMPLOYMENT ARE CONTINGENT UPON MY SATISFYING ALL OF THE ABOVE RULES AND CONDITIONS OF EMPLOYMENT AND THAT MY FALURE TO DO SO SUBJECTS ME TO DISCIPLINE, UP TO AND INCLUDING DISCHARGE. Section 17 – Receipt of Policy All employees shall sign a receipt signifying their receipt of the Town’s Substance Abuse Testing Policy. Section 18 – Record Retention of Test Results: The Town must, pursuant to Federal Regulations, retain its alcohol testing records in a secure location with controlled access to such information. Records of positive test results of 0.02 and greater, refusals to submit to testing, annual testing summaries, driver evaluations and referrals must be maintained for a minimum of five (5) YEARS. Records relating to the testing collection process (except calibration) and training must be maintained for a minimum of two (2) years. Records of negative results and results of less than 0.02 must be maintained for a minimum of one year Section 19 – Restrictions on the Release of Alcohol Testing Information: The Town is prohibited, by federal regulation, from releasing a driver’s alcohol testing records unless required by law or otherwise authorized by federal regulations. Under federal regulations, drivers are entitled to copies of their alcohol testing records and may consent to a third party obtaining them. The Town may obtain, pursuant to a driver’s consent, information on the driver’s positive alcohol test results with a positive result of 0.04 or greater, and refusals to be tested within the previous two years. As a result of their requirement, the Town may condition any offer of employment on an applicant’s release of his or her prior records from a previous employer. If the Town receives information regarding impermissible alcohol levels or refusals to be tested: then the Town cannot permit that driver to perform a safety sensitive function until that driver has been certified as qualified by a substance abuse professional and passes a pre-employment alcohol test. Page 99 DRUG AND ALCOHOL POLICY This Policy is adopted in accordance with the obligation of the Town Board to appropriately implement a Drug and Alcohol Testing Policy for all of the employees of the Town. This policy is intended to be adopted pursuant to the Collective Bargaining Agreements of the Town for the random drug testing of employees of the Town, and it is with this in mind that this policy was adopted. 1. The use of illegal controlled substances or alcohol by employees adversely affects the Town’s ability to safely deliver services, impairs the efficiency of the work force, endangers the safety of employees and the public, and undermines public trust. The Town and the Union therefore, agree that the use, sale, distribution or possession of illegal controlled substances or alcohol while on duty is prohibited. Employees in violation of this policy are subject to disciplinary action, up to and including discharge. 2. Unless otherwise noted, all discipline under this policy shall be in accordance with applicable provisions of the Collective Bargaining Agreement or Civil Service Law. 3. Random testing provided for herein shall be to test fifty percent (50%) for drug and twenty five percent (25%) for alcohol at all times. 4. Based on reasonable suspicion, members of the bargaining unit shall be subject to urinalysis for illegal controlled substance use or breathalyzer testing for alcohol use. Any employee who refuses to submit to testing or who refuses to cooperate with the testing procedures may be subject discipline, including discharge. Attempt to alter or substitute the testing specimen will be deemed refusal to take the test. A. The order to submit to testing must be justified by a reasonable suspicion that the employee is or may be under the influence of illegal controlled substances or alcohol while on duty, or is engaging in the use, sale, distribution or possession of illegal controlled substances or alcohol while on duty. B. While the “reasonable suspicion” standard does not lend itself to precise definition or mechanical application, vague or unparticularized or unspecified or rudimentary hunches or intuitive feelings do not meet the standard. Page 100 C. Reasonable suspicion is the quantum of knowledge sufficient to induce an ordinarily prudent and cautious person to act under the circumstances. Reasonable suspicion must be directed at the specific person and be based on specific and articulate facts and the logical inferences and deductions that can be drawn on those facts. D. Reasonable suspicion may be based, among other things, on the following: i. Observable phenomena, such as direct observation of drug or alcohol use or possession and/or physical symptoms of being under the influence of drugs or alcohol; or ii. A pattern of unusual or abnormal conduct or erratic behavior (e.g. unexplained excessive absenteeism, lateness or early leave) iii. Arrest or conviction for drug-related offense or the identification by law enforcement personnel of an employee as the focus of a criminal investigation into illegal drug possession, use or trafficking; or iv. Information provided by a reliable and credible source. v. Newly discovered evidence the employee has tampered with a previous drug or alcohol test. vi. Post accident of vehicle or any other equipment. E. Disputes concerning the matter of reasonable suspicion to order a test shall be subject to review by way of the contract grievance procedure. Such dispute shall be incorporated with any grievance filed, concerning discipline resulting from such testing. F. The decision to test an employee may be made by the Department Supervisor for all other employees, or in his or her absence, his or her designee, in accordance with the standards discussed below after consultation with the Program Coordinator. G. It is intended that when a decision is made to test, the employee will be given a direct order to submit to the test and advised of his/her right to have a Union representative present for such testing, but the test shall not be delayed more than one (1) hour to accommodate the presence of a Union official, and the Union shall be notified in such order. The test shall be conducted immediately thereafter. The employee shall be given a brief verbal statement of the basis for reasonable suspicion. H, For purposes of reasonable suspicion only, where reasonable suspicion is based on information provided by a confidential informant (defined as an employee or agent of a governmental law enforcement agency of the employee’s department) the identity of the source need not be disclosed at the time of the test, except for the name of the governmental law enforcement agency involved. Page 101 5. Insofar as practical, the sample collection process shall be confidential with due regard for the dignity of the employee. There shall be no direct observation of giving of urine specimens, unless there is reason to believe that the specimen may be tampered with, in which event direct observation shall be made by a person of the same gender as the employee giving the specimen. The employee shall cooperate with requests for information concerning use of medications and acknowledgment of giving of the specimen. 6. For drug testing, initial urinalysis testing shall be conducted by means of an enzyme multiplied immunoassay test (EMIT). All specimens identified as positive on the initial test shall be confirmed using a gas chromatography/mass spectrometry test (GC/MS). For those drugs for which NIDA standards exist, a test shall be deemed positive for the presence of drugs in accordance with such NIDA standards. The laboratory shall report as negative on either the initial test or the confirmatory test. Only specimens which test positive on both the initial test and the confirmatory test shall be reported as positive. All tests conducted pursuant to this procedure will be paid for by the Town New Change – January 1, 2018-07-30 In order to be in compliance with the Department Transportation Regulations for CDL holders effective January 1, 2018 the DOT drug testing program will now include testing for expanded opiates – including hydrocodone, hydromorphone, oxymorphone, and oxycodone. Common names for these semi-synthetic opioids include OxyContin®, Percodan®, Percocet®, Vicodin®, Lortab®, Norco®, Dilaudid®, and Exalgo®. This regulation will now become part of the Town of Cortlandt policy. Possible impacts of these panel changes to motor carriers include an increase in positive test results and more safety concerns raised by the Medical Review Officer (MRO). As before, if a legitimate medical explanation like a valid prescription is established, the MRO will report the result to you as a ‘negative’. However, if the MRO identifies a potential safety risk, you will be notified. Under the new changes to Part 40, the MRO must allow your drivers up to five days to have their prescribing physician contact the MRO to discuss whether the safety risk can be mitigated. If the MRO believes there is still a safety risk after talking to the doctor or after 5 business days (whichever is shorter), the MRO will report the potential safety issue. Due to the changes in Part 40, it may take an extra week to receive certain results. It may even be possible that you receive a negative test result, but receive a safety warning one week later. Drivers will not be permitted to work in a safety sensitive position until the employee has been referred for a fitness for duty exam and receive the results. This change will also be applicable to all Town employees regardless of CDL status. 7. For alcohol testing, the employee shall submit to an intoxilyzer test to be administered by an agent. Such test results shall be given to same weight as provided under applicable provisions of the New York State Vehicle and Traffic Law. 8. Drug testing results shall be forwarded from the testing laboratory to a Medical Review Officer (MRO) or the staff of the MRO. The MRO shall be designated by the Town and must be a licensed physician Page 102 with knowledge of substance abuse disorders and the appropriate medical training to interpret and evaluate test results. 9. The MRO shall analyze the test results. If the MRO receives a positive test result, he shall interview the individual in question, review the individual’s medical history, and review other relevant biomedical information. The MRO will evaluate these factors to determine whether a justification exists for the positive test result. Evidence to justify a positive test result may include, but is not limited to, a valid prescription or verification from the individual’s physician verifying a valid prescription. If the MRO determines that justification exists, the test result will be treated as a negative test result and may not be released for purposes of identifying illegal drug use. The MRO shall then forward all test results. 10. Urine samples shall be maintained by the designated laboratory in accordance with appropriate procedures for a period of six (6) months following the test. 11. After an employee receives notice of a positive test result, the employee may make a written request to the Supervisor within fourteen (14) calendar days to have the second sample tested at a different laboratory duly licensed with the NIDA. The employee shall be responsible for all costs related to transportation and testing for the preservation of the chain of custody. The test results shall be delivered by the laboratory to the Department Supervisor. Testing and positive results will be in accordance with Paragraph 6 above. 12. In the event the test procedure reveals the presence of illegal controlled substances or their metabolites or alcohol level of 0.02 or greater, such employee may be subject to discipline, including discharge. However, in the first instance of such positive drug or alcohol test any disciplinary charges may be suspended at the Town’s sole discretion if the employee agrees, in writing, to complete counseling and treatment on his/her own time for such illegal controlled substance use or alcohol use in a program jointly agreed to by the Town and the Union. The employee shall agree, as a condition to the suspension of the disciplinary charge or in lieu of firing, that for a period of one year following the completion of treatment, he/she shall be subject to periodic random testing for illegal controlled substances and/or alcohol, and that if he/she completes counseling and treatment and does not test positive for illegal controlled substances or alcohol during such one year period, the original disciplinary charge or penalty shall be considered resolved. The record of such charges and their resolution shall remain in the employee’s file unless the parties agree otherwise. Should the employee test positive, then the employee shall be terminated. Page 103 Sample STIPULATION OF AGREEMENT I, _______________________, understand that because I had a confirmed positive random drug test and/or alcohol test, I am about to be brought up on charges. In lieu of being brought up on charges, I agree to the following stipulations for my employment: 1. I hereby agree to participate in any program recommended by the Substance Abuse Professional I will be seeing as required by Federal Law for holders of Commercial Drivers Licenses and those whose jobs are considered safety sensitive who have a positive test result. 2. I agree to provide the Town with proof of such participation. If I withdraw from the recommended program without approval from said program, I will be terminated by the Town. 3. I understand that prior to my returning to work as a _______________, I must take and pass a drug and/or alcohol test. 4. I am aware that under Federal Regulations, I will be randomly tested for drugs at least six (6) times over the next year. I will also be randomly tested over the next five (5) years at intervals other than the normal CDL testing. 5. I understand that if I test positive for drug use again, I will be terminated. By agreeing to these stipulations I hereby waive any due process afforded me under Section 75 of the Civil Service Law and I furthermore realize that the penalty for violation of this stipulation shall be nothing less than termination. _______________________________ EMPLOYEE ___________________________ ______________________________ RICHARD H. BECKER, Supervisor AFSCME President Page 104 RESOLUTION NUMBER X-26 RE: (ADOPT SOCIAL MEDIA POLICY FOR 2026) BE IT RESOLVED, that the Town Board of the Town of Cortlandt does hereby adopt the Social Media Policy for 2026. BY ORDER OF THE TOWN BOARD OF THE TOWN OF CORTLANDT LAROUE ROSE SHATZKIN TOWN CLERK Adopted on January 13, 2026 At a Regular Meeting Held at Town Hall Page 105 Page 106 Page 107 RESOLUTION NUMBER X-26 RE: (ADOPT SEXUAL HARRASSMENT POLICY FOR 2026) BE IT RESOLVED, that the Town Board of the Town of Cortlandt does hereby adopt the Sexual Harassment Policy for 2026. BY ORDER OF THE TOWN BOARD OF THE TOWN OF CORTLANDT LAROUE ROSE SHATZKIN TOWN CLERK Adopted on January 13, 2026 At a Regular Meeting Held at Town Hall Page 108 Sexual Harassment Policy for All Employers in New York State Introduction The Town of Cortlandt is committed to maintaining a workplace free from sexual harassment. Sexual harassment is a form of workplace discrimination. The Town of Cortlandt has a zero- tolerance policy for any form of sexual harassment, and all employees are required to work in a manner that prevents sexual harassment in the workplace. This Policy is one component of the Town of Cortlandt's commitment to a discrimination-free work environment. Sexual harassment is against the law. All employees have a legal right to a workplace free from sexual harassment, and employees can enforce this right by filing a complaint internally with the Town of Cortlandt, or with a government agency or in court under federal, state or local antidiscrimination laws. Policy: 1. The Town of Cortlandt's Policy applies to all employees, applicants for employment, interns, whether paid or unpaid, contractors and persons conducting business with the Town. 2. Sexual harassment will not be tolerated. Any employee or individual covered by this policy who engages in sexual harassment or retaliation will be subject to remedial and/or disciplinary action, up to and including termination. 3. Retaliation Prohibition: No person covered by this Policy shall be subject to adverse employment action including being discharged, disciplined, discriminated against, or otherwise subject to adverse employment action because the employee reports an incident of sexual harassment, provides information, or otherwise assists in any investigation of a sexual harassment complaint. The Town of Cortlandt has a zero-tolerance policy for such retaliation against anyone who, in good faith complains or provides information about suspected sexual harassment. Any employee of the Town of Cortlandt who retaliates against anyone involved in a sexual harassment investigation will be subjected to disciplinary action, up to and including termination. Any employee, paid or unpaid intern, or non-employee1 working in the workplace who believes they have been subject to such retaliation should inform a supervisor, manager, or Director of Operations. Any employee, paid or unpaid intern or non-employee who believes they have been a victim of such retaliation may also seek compensation in other available forums, as explained below in the section on Legal Protections. 4. Sexual harassment is offensive, is a violation of our policies, is unlawful, and subjects Town of Cortlandt to liability for harm to victims of sexual harassment. Harassers may also be 1 A non-employee is someone who is (or is employed by) a contractor, subcontractor, vendor, consultant, or anyone providing services in the workplace. Protected non-employees include persons commonly referred to as independent contractors, “gig” workers and temporary workers. Also included are persons providing equipment repair, cleaning services or any other services provided pursuant to a contract with the employer. Adoption of this policy does not constitute a conclusive defense to charges of unlawful sexual harassment. Each claim of sexual harassment will be determined in accordance with existing legal standards, with due consideration of the particular facts and Page 1 of 7 circumstances of the claim, including but not limited to the existence of an effective anti-harassment policy and procedure. Page 109 individually subject to liability. Employees of every level who engage in sexual harassment, including managers and supervisors who engage in sexual harassment or who knowingly allow such behavior to continue, will be penalized for such misconduct. 5. The Town of Cortlandt will conduct a prompt, thorough and confidential investigation that ensures due process for all parties, whenever management receives a complaint about sexual harassment, or otherwise knows of possible sexual harassment occurring. Effective corrective action will be taken whenever sexual harassment is found to have occurred. All employees, including managers and supervisors, are required to cooperate with any internal investigation of sexual harassment. 6. All employees are encouraged to report any harassment or behaviors that violate this policy. The Town of Cortlandt will provide all employees a complaint form for employees to report harassment and file complaints. 7. Managers and supervisors are required to report any complaint that they receive, or any harassment that they observe to the Director of Operations. 8. This policy applies to all employees, paid or unpaid interns, and non-employees and all must follow and uphold this policy. This policy must be posted prominently in all work locations and be provided to employees upon hiring. What Is “Sexual Harassment”? Sexual harassment is a form of sex discrimination and is unlawful under federal, state, and (where applicable) local law. Sexual harassment includes harassment on the basis of sex, sexual orientation, gender identity and the status of being transgender. Sexual harassment includes unwelcome conduct which is either of a sexual nature, or which is directed at an individual because of that individual’s sex when:  Such conduct has the purpose or effect of unreasonably interfering with an individual’s work performance or creating an intimidating, hostile or offensive work environment, even if the complaining individual is not the intended target of the sexual harassment;  Such conduct is made either explicitly or implicitly a term or condition of employment; or  Submission to or rejection of such conduct is used as the basis for employment decisions affecting an individual’s employment. A sexually harassing hostile work environment consists of words, signs, jokes, pranks, intimidation or physical violence which are of a sexual nature, or which are directed at an individual because of that individual’s sex. Sexual harassment also consists of any unwanted verbal or physical advances, sexually explicit derogatory statements or sexually discriminatory remarks made by someone which are offensive or objectionable to the recipient, which cause the recipient discomfort or humiliation, which interfere with the recipient’s job performance. Adoption of this policy does not constitute a conclusive defense to charges of unlawful sexual harassment. Each claim of sexual harassment will be determined in accordance with existing legal standards, with due consideration of the particular facts and Page 2 of 7 circumstances of the claim, including but not limited to the existence of an effective anti-harassment policy and procedure. Page 110 Sexual harassment also occurs when a person in authority tries to trade job benefits for sexual favors. This can include hiring, promotion, continued employment or any other terms, conditions or privileges of employment. This is also called “quid pro quo” harassment. Any employee who feels harassed should complain so that any violation of this policy can be corrected promptly. Any harassing conduct, even a single incident, can be addressed under this policy. Examples of sexual harassment The following describes some of the types of acts that may be unlawful sexual harassment and that are strictly prohibited:  Physical assaults of a sexual nature, such as: • Touching, pinching, patting, grabbing, brushing against another employee’s body or poking another employees’ body; • Rape, sexual battery, molestation or attempts to commit these assaults.  Unwanted sexual advances or propositions, such as: • Requests for sexual favors accompanied by implied or overt threats concerning the victim’s job performance evaluation, a promotion or other job benefits or detriments; • Subtle or obvious pressure for unwelcome sexual activities.  Sexually oriented gestures, noises, remarks, jokes or comments about a person’s sexuality or sexual experience, which create a hostile work environment.  Sexual or discriminatory displays or publications anywhere in the workplace, such as: • Displaying pictures, posters, calendars, graffiti, objects, promotional material, reading materials or other materials that are sexually demeaning or pornographic. This includes such sexual displays on workplace computers or cell phones and sharing such displays while in the workplace.  Hostile actions taken against an individual because of that individual’s sex, sexual orientation, gender identity and the status of being transgender, such as: • Interfering with, destroying or damaging a person’s workstation, tools or equipment, or otherwise interfering with the individual’s ability to perform the job; • Sabotaging an individual’s work; • Bullying, yelling, name-calling. Who can be a target of sexual harassment? Sexual harassment can occur between any individuals, regardless of their sex or gender. New York Law protects employees, paid or unpaid interns, and non-employees, including independent contractors, and those employed by companies contracting to provide services in the workplace. A perpetrator of sexual harassment can be a superior, a subordinate, a coworker or anyone in the workplace including an independent contractor, contract worker, vendor, client, customer or visitor. Adoption of this policy does not constitute a conclusive defense to charges of unlawful sexual harassment. Each claim of sexual harassment will be determined in accordance with existing legal standards, with due consideration of the particular facts and Page 3 of 7 circumstances of the claim, including but not limited to the existence of an effective anti-harassment policy and procedure. Page 111 Where can sexual harassment occur? Unlawful sexual harassment is not limited to the physical workplace itself. It can occur while employees are traveling for business or at employer sponsored events or parties. Calls, texts, emails, and social media usage by employees can constitute unlawful workplace harassment, even if they occur away from the workplace premises or not during work hours. What is “Retaliation”? Unlawful retaliation can be any action that would keep a worker from coming forward to make or support a sexual harassment claim. Adverse action need not be job-related or occur in the workplace to constitute unlawful retaliation. Such retaliation is unlawful under federal, state, and (where applicable) local law. The New York State Human Rights Law protects any individual who has engaged in “protected activity.” Protected activity occurs when a person has:  filed a complaint of sexual harassment, either internally or with any anti-discrimination agency;  testified or assisted in a proceeding involving sexual harassment under the Human Rights Law or other anti-discrimination law;  opposed sexual harassment by making a verbal or informal complaint to management, or by simply informing a supervisor or manager of harassment;  complained that another employee has been sexually harassed; or  encouraged a fellow employee to report harassment. Reporting Sexual Harassment Preventing sexual harassment is everyone’s responsibility. The Town of Cortlandt cannot prevent or remedy sexual harassment unless it knows about it. Any employee, paid or unpaid intern or non-employee who has been subjected to behavior that may constitute sexual harassment is encouraged to report such behavior to a supervisor, manager or Director of Operations. Anyone who witnesses or becomes aware of potential instances of sexual harassment should report such behavior to a supervisor, manager or Director of Operations. Reports of sexual harassment may be made verbally or in writing. A form for submission of a written complaint is attached to this Policy, and all employees are encouraged to use this complaint form. Employees who are reporting sexual harassment on behalf of other employees should use the complaint form and note that it is on another employee’s behalf. Adoption of this policy does not constitute a conclusive defense to charges of unlawful sexual harassment. Each claim of sexual harassment will be determined in accordance with existing legal standards, with due consideration of the particular facts and Page 4 of 7 circumstances of the claim, including but not limited to the existence of an effective anti-harassment policy and procedure. Page 112 Employees, paid or unpaid interns or non-employees who believe they have been a victim of sexual harassment may also seek assistance in other available forums, as explained below in the section on Legal Protections. Supervisory Responsibilities All supervisors and managers who receive a complaint or information about suspected sexual harassment, observe what may be sexually harassing behavior or for any reason suspect that sexual harassment is occurring, are required to report such suspected sexual harassment to the Director of Operations. In addition to being subject to discipline if they engaged in sexually harassing conduct themselves, supervisors and managers will be subject to discipline for failing to report suspected sexual harassment or otherwise knowingly allowing sexual harassment to continue. Supervisors and managers will also be subject to discipline for engaging in any retaliation. Complaint And Investigation Of Sexual Harassment All complaints or information about suspected sexual harassment will be investigated, whether that information was reported in verbal or written form. Investigations will be conducted in a timely manner, and will be confidential to the extent possible. An investigation of any complaint, information or knowledge of suspected sexual harassment will be prompt and thorough, and should be completed within 30 days. The investigation will be confidential to the extent possible. All persons involved, including complainants, witnesses and alleged perpetrators will be accorded due process to protect their rights to a fair and impartial investigation. Any employee may be required to cooperate as needed in an investigation of suspected sexual harassment. Employees who participate in any investigation will not be retaliated against. Investigations will be done in accordance with the following steps:  Upon receipt of complaint, the Director of Operations will conduct an immediate review of the allegations, and take any interim actions, as appropriate. If complaint is oral, encourage the individual to complete the “Complaint Form” in writing. If he or she refuses, prepare a Complaint Form based on the oral reporting.  If documents, emails or phone records are relevant to the allegations, take steps to obtain and preserve them.  Request and review all relevant documents, including all electronic communications.  Interview all parties involved, including any relevant witnesses; Adoption of this policy does not constitute a conclusive defense to charges of unlawful sexual harassment. Each claim of sexual harassment will be determined in accordance with existing legal standards, with due consideration of the particular facts and Page 5 of 7 circumstances of the claim, including but not limited to the existence of an effective anti-harassment policy and procedure. Page 113  Create a written documentation of the investigation (such as a letter, memo or email), which contains the following: • A list of all documents reviewed, along with a detailed summary of relevant documents; • A list of names of those interviewed, along with a detailed summary of their statements; • A timeline of events; • A summary of prior relevant incidents, reported or unreported; and • The final resolution of the complaint, together with any corrective actions action(s).  Keep the written documentation and associated documents in the employer’s records.  Promptly notify the individual who complained and the individual(s) who responded of the final determination and implement any corrective actions identified in the written document.  Inform the individual who complained of their right to file a complaint or charge externally as outlined below. Legal Protections And External Remedies Sexual harassment is not only prohibited by the Town of Cortlandt but is also prohibited by state, federal, and, where applicable, local law. Aside from the internal process at the Town of Cortlandt, employees may also choose to pursue legal remedies with the following governmental entities at any time. New York State Division of Human Rights (DHR) The Human Rights Law (HRL), codified as N.Y. Executive Law, art. 15, § 290 et seq., applies to employers in New York State with regard to sexual harassment, and protects employees, paid or unpaid interns and non-employees regardless of immigration status. A complaint alleging violation of the Human Rights Law may be filed either with DHR or in New York State Supreme Court. Complaints with DHR may be filed any time within one year of the harassment. If an individual did not file at DHR, they can sue directly in state court under the HRL, within three years of the alleged discrimination. An individual may not file with DHR if they have already filed a HRL complaint in state court. Complaining internally to the Town of Cortlandt does not extend your time to file with DHR or in court. The one year or three years is counted from date of the most recent incident of harassment. You do not need an attorney to file a complaint with DHR, and there is no cost to file with DHR. DHR will investigate your complaint and determine whether there is probable cause to believe that discrimination has occurred. Probable cause cases are forwarded to a public hearing before an administrative law judge. If discrimination is found after a hearing, DHR has the power to award relief, which varies but may include requiring your employer to take action to stop the harassment, or redress the damage caused, including paying monetary damages, attorney’s fees and civil fines. Adoption of this policy does not constitute a conclusive defense to charges of unlawful sexual harassment. Each claim of sexual harassment will be determined in accordance with existing legal standards, with due consideration of the particular facts and Page 6 of 7 circumstances of the claim, including but not limited to the existence of an effective anti-harassment policy and procedure. Page 114 DHR’s main office contact information is: NYS Division of Human Rights, One Fordham Plaza, Fourth Floor, Bronx, New York 10458, (718) 741-8400 [appropriate other contact info], www.dhr.ny.gov Contact DHR at (888) 392-3644 or visit dhr.ny.gov/complaint for more information about filing a complaint. The website has a complaint form that can be downloaded, filled out, notarized and mailed to DHR. The website also contains contact information for DHR’s regional offices across New York State. United States Equal Employment Opportunity Commission (EEOC) The EEOC enforces federal anti-discrimination laws, including Title VII of the 1964 federal Civil Rights Act (codified as 42 U.S.C. § 2000e et seq.). An individual can file a complaint with the EEOC anytime within 300 days from the harassment. There is no cost to file a complaint with the EEOC. The EEOC will investigate the complaint, and determine whether there is reasonable cause to believe that discrimination has occurred, at which point the EEOC will issue a Right to Sue letter permitting the individual to file a complaint in federal court. The EEOC does not hold hearings or award relief, but may take other action including pursuing cases in federal court on behalf of complaining parties. Federal courts may award remedies if discrimination is found to have occurred. If an employee believes that he/she has been discriminated against at work, he/she can file a “Charge of Discrimination.” The EEOC has district, area, and field offices where complaints can be filed. Contact the EEOC by calling 1-800-669-4000 (1-800-669-6820 (TTY)), visiting their website at www.eeoc.gov or via email at info@eeoc.gov If an individual filed an administrative complaint with DHR, DHR will file the complaint with the EEOC to preserve the right to proceed in federal court. Local Protections Many localities enforce laws protecting individuals from sexual harassment and discrimination. An individual should contact the county, city or town in which they live to find out if such a law exists. For example, employees who work in New York City may file complaints of sexual harassment with the New York City Commission on Human Rights. Contact their main office at Law Enforcement Bureau of the NYC Commission on Human Rights, 40 Rector Street, 10th Floor, New York, New York; call 311 or (212) 306-7450; or visit www.nyc.gov/html/cchr/html/home/home.shtml Contact the Local Police Department If the harassment involves physical touching, coerced physical confinement or coerced sex acts, the conduct may constitute a crime. Contact the local police department. Adoption of this policy does not constitute a conclusive defense to charges of unlawful sexual harassment. Each claim of sexual harassment will be determined in accordance with existing legal standards, with due consideration of the particular facts and Page 7 of 7 circumstances of the claim, including but not limited to the existence of an effective anti-harassment policy and procedure. Page 115 Model Complaint Form for Reporting Sexual Harassment Town of Cortlandt New York State Labor Law requires all employers to adopt a sexual harassment prevention policy that includes a complaint form to report alleged incidents of sexual harassment. If you believe that you have been subjected to sexual harassment, you are encouraged to complete this form and submit it to Director of Operations, Claudia Vahey at Town Hall, 1 Heady Street or ClaudiaV@townofcortlandt.com. You will not be retaliated against for filing a complaint. If you are more comfortable reporting verbally or in another manner, your employer should complete this form, provide you with a copy and follow its sexual harassment prevention policy by investigating the claims as outlined at the end of this form. For additional resources, visit: ny.gov/programs/combating-sexual-harassment-workplace COMPLAINANT INFORMATION Name: Work Address: Work Phone: Job Title: Email: Select Preferred Communication Method: Email Phone In person SUPERVISORY INFORMATION Immediate Supervisor’s Name: Title: Work Phone: Work Address: Adoption of this form does not constitute a conclusive defense to charges of unlawful sexual harassment. Each claim of sexual harassment will be determined in accordance with existing legal standards, with due consideration of the particular facts and circumstances of the claim, including but not limited to the existence of an effective anti-harassment policy and Page 1 of 3 procedure. Page 116 COMPLAINT INFORMATION 1. Your complaint of Sexual Harassment is made about: Name: Title: Work Address: Work Phone: Relationship to you: Supervisor Subordinate Co-Worker Other 2. Please describe what happened and how it is affecting you and your work. Please use additional sheets of paper if necessary and attach any relevant documents or evidence. 3. Date(s) sexual harassment occurred: Is the sexual harassment continuing? Yes No 4. Please list the name and contact information of any witnesses or individuals who may have information related to your complaint: The last question is optional, but may help the investigation. 5. Have you previously complained or provided information (verbal or written) about related incidents? If yes, when and to whom did you complain or provide information? If you have retained legal counsel and would like us to work with them, please provide their contact information. Signature: __________________________ Date: __________________ Page 2 of 3 Page 117 Instructions for Employers If you receive a complaint about alleged sexual harassment, follow your sexual harassment prevention policy. An investigation involves: • Speaking with the employee • Speaking with the alleged harasser • Interviewing witnesses • Collecting and reviewing any related documents While the process may vary from case to case, all allegations should be investigated promptly and resolved as quickly as possible. The investigation should be kept confidential to the extent possible. Document the findings of the investigation and basis for your decision along with any corrective actions taken and notify the employee and the individual(s) against whom the complaint was made. This may be done via email. Page 3 of 3 Page 118 RESOLUTION NUMBER X-26 RE: (ADOPT WORKPLACE VIOLENCE PREVENTION POLICY FOR 2026) BE IT RESOLVED, that the Town Board of the Town of Cortlandt does hereby adopt the Workplace Violence Prevention Policy for 2026. BY ORDER OF THE TOWN BOARD OF THE TOWN OF CORTLANDT LAROUE ROSE SHATZKIN TOWN CLERK Adopted on January 13, 2026 At a Regular Meeting Held at Town Hall Page 119 TOWN OF CORTLANDT WORKPLACE VIOLENCE PREVENTION PROGRAM The Town of Cortlandt Town Board is concerned and committed to our employees' safety and health. We refuse to tolerate violence in the workplace and will make every effort to prevent violent incidents from occurring by implementing a Workplace Violence Prevention Program (WPVP). We will provide adequate authority to responsible parties so that our goals and responsibilities can be met. All managers and supervisors are responsible for implementing and maintaining our WPVP Program. We encourage employee participation in designing and implementing our program. We require prompt and accurate reporting of all violent incidents whether or not physical injury has occurred. We will not discriminate against victims of workplace violence. A copy of this policy statement and our WPVP Program is readily available to all employees from each manager and supervisor. Our program ensures that all employees, including supervisors and managers, adhere to work practices that are designed to make the workplace more secure, and do not engage in verbal threats or physical actions which create a security hazard for others in the workplace. All employees, including managers and supervisors, are responsible for using safe work practices, for following all directives, policies and procedures, and for assisting in maintaining a safe and secure work environment. The management of the Town of Cortlandt government is responsible for ensuring that all safety and health policies and procedures involving workplace security are clearly communicated and understood by all employees. Managers and supervisors are expected to enforce the rules fairly and uniformly. Our program will be reviewed and updated annually. Introduction What is Workplace Violence? The National Institute of Occupational Safety and Health (NIOSH) defines workplace violence as the violent acts, including physical assaults and threats of assault, directed toward persons at work or on duty. Workplace violence is any physical assault, threatening behavior or verbal abuse occurring in the work setting. These incidents could take place on the Town property, or in the community where municipal services are delivered. Example, an angry argument between co-workers, in an employee vehicle parking area before or after work hours is included. Page 120 Workplace violence is not just the potential physical assault or threat of assault between a Town employee and a non-employee, but also between Town co-workers. It is possible that various factors in the employees personal lives can be brought into the workplace environment that could result in workplace violence. The root causes of workplace violence incidents are often NOT conflicts or disputes about the work itself or work assignments. 1. WPV Types of Incidents A. Non –specific threats of violence by an employee to another employee or non- employee B. Specific threats of violence by an employee to another employee or non- employee C. Threats of violence directed against an employee or non-employee D. Violent confrontation by a spouse or significant other/domestic partner with an employee over a non-workplace personal/domestic dispute that occurs at the workplace E. Threats or threatening conduct by disgruntled or former employees F. Violent altercations between co-workers or employee(s) and supervisory staff G. Assaults of any type by intruder H. Employee bullying of other employees I. Verbal abuse and threats directed at or by employees or non-employees J. Forms of harassment K. Emotional abuse L. Other as defined by the situation 2. Workplace Violence Prevention Program (WPVP) Threat Team Town Safety Committee will function as the Workplace Violence Prevention Program (WPVP) Threat Team in making an assessment of the potential WPV incident. Department of Environmental Services and Department of Technical Services will assign personnel in each operating office to make this determination. 3. Hazard Assessment The Town has identified three tier groups of potential workplace violence exposure. Tier 1 represents the higher level of exposure, Tier 2 having less exposure, and Tier 3 having little or no potential workplace violence exposure. Tier 1 – Assessment:  Exchanging money with the public  Municipal court justice system  Issuance of building permits, certificates of occupancy, and other Town code violations enforcement, parking, zoning, inspections Page 121  Traveling alone with cash or checks to make bank deposits  Other Tier 2 - Assessment:  Working alone, site visits, land development, off site meetings, etc.  Working in high crime areas (not identified as frequent for Cortlandt)  Working late at night, early morning hours  Working away from Town Hall or other offices in scheduled routes of delivery or collection, mail delivery, refuse collection, snow and ice control etc.  Guarding valuable sites or property  Town Hall office staff who interface with the public.  Other Tier 3 – Assessment:  All others not listed in Tier 1 or Tier 2  All staff in this Tier would require a basic Workplace Violence Program Awareness course  Other These Hazard Assessments are further reviewed for the degree of vulnerability into these additional categories;  Violence by strangers  Violence by customers, residents, clients, and the public where there is legitimate and purposeful interaction intended  Violence by co-workers and other personal relationships  Other Hazard Assessment will also further identify and list specific Town of Cortlandt job position and titles into one of the three Tiers listed above, in addition, coupled with a short job hazard assessment duty. 4. Workplace violence Hazard Control and Prevention A. Town Hall – Panic buttons, silent alarms were installed in each department and are monitored by a central alarm system. Once an alarm has been activated, Westchester County Police are dispatched and respond to Town Hall. B. Town municipal justice court – Two court officers are assigned to the Town Hall during court days to check in and conduct metal detection screening of individuals needing to access the Court. C. Department of Technical Services – Code Enforcement Office has a counter entry sign-in book. Page 122 5. Training and Education The Town Board will authorize training to be done semi-annually for all Town employees who must be trained as per the exposure Tiers listed in section 3 Hazard Assessment. Any new employees will be trained upon hiring. Town Policy and the WPV Program will be included in the Employee Manual. Incident Reporting, Investigation, WPV Program follow-up and Evaluation The Town would develop and implement a WPV reporting and investigation procedure. This would involve the employee completing the WORK PLACE VIOLENCE POLICY INCIDENT REPORT FORM (see attached), whether or not medical services beyond first aid were provided. The employee’s department head would be responsible for the initial receiving the report and initial WPV incident investigation to further determine the required course of action according to the Town’s procedures. The Town WPV program would be reviewed annually and changes made accordingly. 6. WPV Recordkeeping - The Personnel Manager will be responsible for all record keeping: 1. Initial report by the employee 2. Follow up training and sign-in sheets 3. Course rosters, course outline, instructor qualifications 4. Incident reports and incident investigations. 5. Each Department/Division will also maintain a set of records for each employee making a report of an incident. Adopted by the Town Board on March 10, 2009 Resolution Number 88-09 Page 123 WORK PLACE VIOLENCE POLICY INCIDENT REPORT FORM EMPLOYEE NAME:________________________ JOB TITLE:_______________ EMPLOYEE ADDRESS:_______________________________________________ HOME PHONE NUMBER:___________ WORK PHONE NUMBER:_______________ EMPLOYERS NAME AND ADDRESS:____________________________________ DEPARTMENT/SECTION:____________________________________________ 6. INCIDENT DATE AND TIME:__________________________________________________ INCIDENT LOCATION:_____________________________________________ WORK LOCATION (if different):_________________________________ TYPE OF INCIDENT: (circle one): Assault, Robbery, Harassment, Disorderly Conduct, Sex Offense, Other. (Please Specify) _________________________________________________________________ (See attached - DEFINITION OF INCIDENTS WORKSHEET) WERE YOU INJURED: (circle): YesIf yes, please specify your injuries and the location of any treatment: _________________________________________________________________ _________________________________________________________________ _________________________________________________________________ _________________________________________________________________ DID POLICE RESPOND TO INCIDENT: Yes WHAT POLICE DEPARTMENT:______________________________________ POLICE REPORT FILED: Yes REPORT NUMBER: __________ WAS YOUR SUPERVISOR NOTIFIED: Yes SUPERVISORS NAME:____________________________________________ WAS THE LOCAL UNION/EMPLOYEE REPRESENTATIVE NOTIFIED: YesWho should be notified_____________________________________ WAS ANY ACTION TAKEN BY EMPLOYER: (specify) _________________________________________________________________ ASSAILANT/PERPETRATOR: (circle one): Intruder, Customer, Patient, Resident, Client, Page 124 Visitor, Student, Co-Worker, Former, Employee, Supervisor, Family/Friend, Other, (specify): _________________________________________________________________ ASSAILANT/PERPETRATOR - NAME/ADDRESS/AGE (if known):_________ _________________________________________________________________ _________________________________________________________________ PLEASE BRIEFLY DESCRIBE THE INCIDENT:________________________ _________________________________________________________________ _________________________________________________________________ 21. INCIDENT DISPOSITION: (Circle all that apply): No action taken, Arrest, Warning, Suspension, Reprimand, Other:___________________ _________________________________________________________________ 22. DID THE INCIDENT INVOLVE A WEAPON: Yes No Specify____________ _____________________________________________________________ 23. DID YOU LOSE ANY WORK DAYS: Yes Specify __________________________________________________________ 24. WERE YOU SINGLED OUT OR WAS THE VIOLENCE DIRECTED AT MORE THAN ONE INDI VIDUAL: _________________________________________________ 25. WERE YOU ALONE WHEN THE INCIDENT OCCURRED:___________________ 26. DID YOU HAVE ANY REASON TO BELIEVE THAT AN INCIDENT MIGHT OCCUR: Yes Why:_____________________________________________________________ 27. HAS THIS TYPE OR SIMILAR INCIDENT(S) HAPPENED TO YOU OR YOUR CO- WORKERS: Yes Specify:_________________________________________________________ 28. HAVE YOU HAD ANY COUNSELING OR SUPPORT SINCE THE INCIDENT: Yes Specify:_________________________________________________________ 29. WHAT DO YOU FEEL CAN BE DONE IN THE FUTURE TO AVOID SUCH AN INCIDENT: ________________________________________________________ 30. WAS THIS ASSAILANT INVOLVED IN PREVIOUS INCIDENTS: _________________________________________________________________ Page 125 31. ARE THERE ANY MEASURES IN PLACE TO PREVENT SIMILAR INCIDENTS: \ Yes Specify:_________________________________________________________ 32. HAS CORRECTIVE ACTION BEEN TAKEN: Specify:_________________________________________________________ COMMENTS:____________________________________________________ _________________________________________________________________ _________________________________________________________________ _________________________________________________________________ _________________________________________________________________ RETURN COMPLETED FORM TO: Department Head: ______________________________ CC: Claudia Vahey, Personnel Manager Thomas Wood, Town Attorney Page 126 DEFINITION OF INCIDENTS ASSAULT: The intentional use of physical injury, (impairment of physical condition or substantial pain) to another person, with or without a weapon or dangerous instrument. CRIMINAL MISCHIEF: Intentional or reckless damaging of the property of another person without permission. DISORDERLY CONDUCT: Intentionally causing public inconvenience, annoyance or alarm or recklessly creating a risk thereof by fighting (without injury) or in violent numinous or threatening behavior or making unreasonable noise, shouting abuse, misbehaving, disturbing an assembly or meeting or persons or creating hazardous conditions by an act which serves no legitimate purpose. HARASSMENT: Intentionally striking, shoving or kicking another or subjecting another person to physical contact, or threatening to do the same (without physical injury). ALSO, using abusive or obscene language or following a person in about a public place, or engaging in a course of conduct which alarms or seriously annoys another person. LARCENY: Wrongful taking, depriving or withholding property from another (no force involved). Victim may or may not be present. MENACING: Intentionally places or attempts to place another person in fear of imminent serious physical injury. RECKLESS ENDANGERMENT: Subjecting individuals to danger by recklessly engaging in conduct which creates substantial risk of serious physical injury. ROBBERY: Forcible stealing of another's property by use of threat of immediate physical force. (Victim is present and aware of theft). SEX OFFENSE: Public Lewdness: Exposure of sexual organs to others. Sexual Abuse: Subjecting another to sexual contact without consent. Sodomy: A deviant sexual act committed as in rape. Rape: Sexual intercourse without consent. Page 127 RESOLUTION NUMBER X-26 (RE : ADOPT 2026 TRAVEL POLICY FOR TOWN EMPLOYEES) RESOLVED, that the Town Board of the Town of Cortlandt does hereby adopt the 2026 Travel Policy for Town of Cortlandt Employees. BY ORDER OF THE TOWN BOARD O F THE TOWN OF CORTLANDT LAROUE ROSE SHATZKIN TOWN CLERK Adopted on January 13, 2026 At a Regular Meeting Held at Town Hall Page 128 TOWN OF CORTLANDT TRAVEL POLICY At 12/8/2025 1. Purpose and Principles .............................................................................................................................. 1 2. Scope and Authority ................................................................................................................................. 2 3. Travel Authorization Procedures .............................................................................................................. 2 4. Reimbursable Expenses ............................................................................................................................ 2 A. Transportation ...................................................................................................................................... 2 B. Lodging ................................................................................................................................................ 3 C. Meals .................................................................................................................................................... 3 D. Other Costs........................................................................................................................................... 3 5. Non-Reimbursable Expenses .................................................................................................................... 3 6. Documentation and Submission Requirements ........................................................................................ 4 7. Review and Payment Process ................................................................................................................... 4 8. Other Circumstances and Exceptions ....................................................................................................... 4 9. Compliance ............................................................................................................................................... 4 Employee Acknowledgment ......................................................................................................................... 5 1. Purpose and Principles The purpose of this policy is to establish clear and uniform guidelines for authorizing, paying, and reimbursing business-related travel expenses incurred on behalf of the Town of Cortlandt. This policy ensures that:  Travel expenditures are reasonable, necessary, and directly benefit the Town.  All costs comply with Town Code, procurement policies, IRS regulations, and New York State law.  Adequate controls, transparency, documentation, and accountability exist regarding the use of public funds. Employees and officials traveling on Town business must:  Exercise good judgment, cost consciousness, and ethical conduct.  Spend Town funds prudently.  Report expenses accurately and submit required documentation. Only actual, reasonable, and necessary business expenses will be reimbursed. Page 129 2. Scope and Authority This policy applies to all Town employees, elected and appointed officials, volunteers, and agents traveling on behalf of the Town.  The Town Supervisor (or designee) has the authority to approve travel, grant exceptions in the Town’s best interest, and enforce compliance.  Department Heads are responsible for ensuring prior approval of travel and adherence to this policy.  The Town Comptroller verifies the availability of funds and ensures compliance with financial and regulatory requirements. 3. Travel Authorization Procedures 1. All travel must be pre-approved using the Town’s Travel Request Form, signed by the Department Head and Town Supervisor. 2. The Comptroller must confirm that sufficient funds exist in the applicable budget line. 3. Acceptable travel purposes include: o Conferences, seminars, and training programs o Professional development o Official meetings and events o Other purposes that provide a clear benefit to Town operations 4. Registration, lodging, or ticket purchases may occur only after written approval. 5. Employees must: o Verify the availability of sufficient budget funds. o Enter a requisition for payments made directly by the Town (registration fees, hotel, etc.). o Submit itemized receipts for any expenses they personally pay. 4. Reimbursable Expenses All reimbursement requests must include itemized original or electronic receipts unless otherwise specified. Receipts must clearly identify all individuals whose meals or expenses are included to avoid duplicate reimbursement. A. Transportation  Personal Vehicle Use: o Reimbursed at the current Town mileage rate established by Town Board resolution. Page 130 o Mileage must be supported by a Google/MapQuest printout from the employee’s regular workplace unless home is closer.  Rental Cars, Taxis, Shuttles, Buses, Parking/Tolls: o Reimbursable when economical and necessary.  Airfare: o Must use the most economical fare. o May be booked by the employee or Town’s Purchasing Director. B. Lodging  Only the employee’s lodging cost is reimbursable.  Additional costs for spouses, relatives, or guests are non-reimbursable and must be paid separately.  Room incidentals (food, tips, entertainment, movies, minibar, etc.) are the employee’s responsibility and may not be charged to a municipal credit card. C. Meals  Reimbursement is based on the per diem rate of $68.  Itemized receipts are required for all meal reimbursements.  Tips reimbursed up to 20%.  Alcohol is not reimbursable (per NYS law). D. Other Costs  Reasonable business-related expenses such as local transportation, baggage fees, or required materials are reimbursable with receipts.  Third-party payments (e.g., a sponsoring organization pays a portion of travel) must be documented and must clearly benefit the Town. 5. Non-Reimbursable Expenses The Town maintains a strict policy against reimbursing lavish, unnecessary, or personal expenses. Examples of non-reimbursable expenses include, but are not limited to:  Travel not approved in advance  Expenses for spouses, family members, or guests  Alcoholic beverages  Social, recreational, or entertainment events (e.g., golf outings, tours)  Personal items such as toiletries, clothing, dry cleaning, movies  Additional hotel costs due to personal use or double occupancy  Any expense not directly related to Town business or prohibited by law Page 131 6. Documentation and Submission Requirements  All vouchers must include itemized receipts, proof of payment, conference registration forms, and the approved Travel Request Form.  Names of individuals included on shared receipts must be noted.  Vouchers must be submitted within the same fiscal year as the travel occurred.  Missing receipts require written explanation and may limit reimbursement.  Improper, incomplete, or inaccurate documentation may result in denial of reimbursement. 7. Review and Payment Process  The Department Head reviews submissions to ensure they are business-related and compliant.  The Comptroller reviews for completeness, funding availability, and adherence to Town financial and IRS rules.  Payments are issued according to Town procedures once documentation is approved. 8. Other Circumstances and Exceptions This policy is intended to cover common situations related to employee travel. The Town Supervisor may approve reimbursements not explicitly addressed in this policy when:  The expense serves the Town’s best interest; and  The reimbursement is not prohibited by law. 9. Compliance Failure to comply with this policy may result in:  Denial of reimbursement  Revocation of travel privileges  Repayment of improperly reimbursed amounts  Disciplinary action Improper documentation, misuse of funds, or noncompliance may create the appearance of waste or abuse and will be treated accordingly. Page 132 Employee Acknowledgment I acknowledge receipt of the Town of Cortlandt Travel Policy and agree to comply with all requirements set forth within. Employee Name: ______________________________________________________________ Department: __________________________________________________________________ Signature: _______________________________________________ Date: _______________ Page 133 RESOLUTION NUMBER X-26 (RE: DESIGNATE REPRESENTATIVE AND ALTERNATE TO ATTEND THE ASSOCIATION OF TOWN'S BUSINESS SESSION FOR 2026) RESOLVED, that the Town Board of the Town of Cortlandt does hereby duly designate the following named person to attend the Annual Business Session of the Association of Town's of the State of New York, to be February 17, 2026, and to cast the vote of the Town of Cortlandt, pursuant to Section 6 of Article III of the Constitution and By-Laws of said Association: NAME OF VOTING DELEGATE: Richard Becker Town Supervisor AND, BE IT FURTHER RESOLVED, that in the absence of the above person so designated, the following named person be, and hereby is, designated to cast the vote of the Town of Cortlandt: NAME OF ALTERNATE: James Creighton Town Councilmember BY ORDER OF THE TOWN BOARD OF THE TOWN OF CORTLANDT LAROUE ROSE SHATZKIN TOWN CLERK Adopted on January 13, 2026 At a Regular Meeting Held at Town Hall Page 134 RESOLUTION NUMBER X-26 (RE: AUTHORIZE SUPERVISOR TO EXECUTE ALL CONTRACTS AWARDED BY THE PURCHASING DIRECTOR IN THE YEAR 2026) RESOLVED, that the Supervisor be, and hereby is, authorized and directed to execute all contracts on behalf of the Town of Cortlandt awarded by the Purchasing Director as a result of the competitive bidding process during the year 2026. BY ORDER OF THE TOWN BOARD OF THE TOWN OF CORTLANDT LAROUE ROSE SHATZKIN TOWN CLERK Adopted on January 13, 2026 At a Regular Meeting Held at Town Hall Page 135 RESOLUTION NUMBER X-26 (RE: AUTHORIZE APPLICATIONS FOR POOL PERMITS FOR THE YEAR 2026) RESOLVED, that the Town Board of the Town of Cortlandt, with offices at the Town Hall, One Heady Street, Cortlandt Manor, New York (10567), hereby authorizes Ken Sherman, Director of Recreation and Conservation Department to execute and deliver to the Westchester County Department of Health, for and on behalf of said Town Board, an application for a Permit to operate Swimming Pool Facilities at Charles J. Cook Park for the year 2026; and to execute and deliver any and all additional documents which may be appropriate or desirable in connection therewith. BY ORDER OF THE TOWN BOARD OF THE TOWN OF CORTLANDT LAROUE ROSE SHATZKIN TOWN CLERK Adopted on January 13, 2026 At a Regular Meeting Held at Town Hall Page 136 RESOLUTION NUMBER X-26 (RE: AUTHORIZE AGREEMENT WITH THE TOWN OF YORTOWN FOR THE YEAR 2026 COVERING NUTRITION MEALS UNDER TITLE 3C OF THE OLDER AMERICANS ACT) RESOLVED, that the Supervisor be, and hereby is, authorized to execute an Inter- Municipal Agreement with the Town of Yorktown on behalf of the Town of Cortlandt; which Agreement authorizes the Town of Yorktown to provide meals to the Town of Cortlandt Nutrition Program at $6.75. per meal under Title 3C of the Older Americans Act; said Agreement to be effective for the period January 1, 2026 to December 31, 2026. BY ORDER OF THE TOWN BOARD OF THE TOWN OF CORTLANDT LAROUE ROSE SHATZKIN TOWN CLERK Adopted on January 13, 2026 At a Regular Meeting Held at Town Hall Page 137 RESOLUTION NUMBER X-26 (RE: AUTHORIZE INTER-LOCAL AGREEMENTS FOR NOR-WEST REGIONAL SPECIAL SERVICES FOR THE YEAR 2026) RESOLVED, that the Supervisor be, and hereby is, authorized to execute an INTER- LOCAL AGREEMENT between the Town of Cortlandt, Town of Ossining, Town of Yorktown, and the City of Peekskill, for the provision of a collective program of special recreational services for developmentally disabled individuals to be known as the NOR-WEST REGIONAL SPECIAL SERVICES PROGRAM; and BE IT FURTHER RESOLVED, that this Agreement shall be effective for the calendar year 2026 and the Town of Cortlandt’s contribution amount for the Calendar year is $69,272. BY ORDER OF THE TOWN BOARD OF THE TOWN OF CORTLANDT LAROUE ROSE SHATZKIN TOWN CLERK Adopted on January 13, 2026 At a Regular Meeting Held at Town Hall Page 138 RESOLUTION NUMBER X-26 (RE: AUTHORIZE EXECUTION OF ALL NUTRITION CONTRACTS FOR SENIORS FOR THE YEAR 2026) RESOLVED, that the Supervisor be, and hereby is, authorized to execute all NUTRITION CONTRACTS for seniors for the year 2026 between the Town of Cortlandt, and the County of Westchester; subject to approval thereof by the Town Attorney prior to signature by the Supervisor. BY ORDER OF THE TOWN BOARD OF THE TOWN OF CORTLANDT LAROUE ROSE SHATZKIN TOWN CLERK Adopted on January 13, 2026 At a Regular Meeting Held at Town Hall Page 139 RESOLUTION NUMBER X-26 (RE: AUTHORIZE AN AGREEMENT WITH WESTCHESTER JEWISH COMMUNITY SERVICES) RESOLVED, that the Town Board of the Town of Cortlandt does hereby Authorize an agreement with Westchester Jewish Community Services for social service consultation services for the Community and Youth Centers. BY ORDER OF THE TOWN BOARD OF THE TOWN OF CORTLANDT LAROUE ROSE SHATZKIN TOWN CLERK Adopted on January 13, 2026 At a Regular Meeting Held at Town Hall Page 140 RESOLUTION NUMBER X-26 (RE: AUTHORIZE SUPERVISOR TO EXECUTE AN AGREEMENT OF COOPERATION WITH THE VILLAGES OF BUCHANAN & CROTON AND THE TOWN OF PHILLIPSTOWN AND THE CITY OF PEEKSKILL COVERING SHARED EQUIPMENT FOR 2026) WHEREAS, the various operating departments of the Village of Croton, Village of Buchanan, and the Town of Phillipstown, and the City of Peekskill and the Town of Cortlandt, have, on an informal basis over the years, borrowed each other's equipment, including but not limited to, trucks, buses, and other vehicles and equipment; and WHEREAS, it is the desire of the Municipalities to formalize the process by which this sharing of equipment and vehicles is carried out; and WHEREAS, it is the desire of the Town Board to provide for indemnification for liability purposes; NOW, THEREFORE, BE IT RESOLVED, that once the referenced Inter-Municipal Agreement is executed, the Town's operating department heads and managers are hereby authorized to allow the use of Town equipment and vehicles by the Villages of Croton, and Buchanan the Town of Phillipstown, and the City of Peekskill in accordance with said Agreement covering the period from the date of the executed Agreement to December 31, 2026. BY ORDER OF THE TOWN BOARD OF THE TOWN OF CORTLANDT LAROUE ROSE SHATZKIN TOWN CLERK Adopted on January 13, 2026 At a Regular Meeting Held at Town Hall Page 141 RESOLUTION NUMBER X-26 (RE: AUTHORIZE SUPERVISOR TO EXECUTE AGREEMENTS OF COOPERATION WITH THE VILLAGES OF BUCHANAN & CROTON AND NORTHERN WESTCHESTER JOINT WATER WORKS TO PROVIDE THAT THE TOWN'S PURCHASING DIRECTOR WILL ADVERTISE FOR BIDS ON THEIR BEHALF) WHEREAS, it is the desire of the Town Board to cooperate, share, and coordinate expenses, and costs with the Villages with the Town as much as possible; and WHEREAS, the Villages of Croton-on-Hudson and Buchanan have utilized the Town's purchasing services over many years by using Town bids to purchase supplies and materials for similar purposes as the Town; and WHEREAS, Northern Westchester Joint Water Works joined this cooperative effort in 2024 by Resolution Number 294-24, and it is the desire of all parties to continue to authorize the Town's Purchasing Director, when advertising for bids on behalf of the Town, to include the Village of Croton-on-Hudson, the Village of Buchanan, and Northern Westchester Joint Water Works as parties who may utilize the bids; and WHEREAS, it is required by law that the TOWN have an agreement with the Villages to designate the Town Director of Purchasing as Purchasing Agent for the Villages and with Northern Westchester Joint Water Works as Purchasing Liaison with Bidding; NOW, THEREFORE, BE IT RESOLVED, that the Supervisor be, and hereby is, authorized to execute Agreements of Inter-Municipal Cooperation pursuant to the provisions of the General Municipal Law; and BE IT FURTHER RESOLVED, that upon execution of the referenced Agreements by the parties thereto, the Town's Director of Purchasing be, and hereby is, authorized to advertise for bids in the name of the TOWN OF CORTLANDT, THE VILLAGE OF CROTON-ON-HUDSON, THE VILLAGE OF BUCHANAN and NORTHERN WESTCHESTER JOINT WATER WORKS; said Agreements to commence and become effective from the date of execution, and to remain in effect through December 31, 2026. BY ORDER OF THE TOWN BOARD OF THE TOWN OF CORTLANDT LAROUE ROSE SHATZKIN TOWN CLERK Adopted on January 13, 2026 At a Regular Meeting Held at Town Hall Page 142 RESOLUTION NUMBER X-26 RE: (AUTHORIZE CONTRACT WITH PARTNERS IN SAFETY FOR SERVICES PERFORMED TO COMPLY WITH NEW DEPARTMENT OF TRANSPORTATION REGULATIONS) NOW, THEREFORE, BE IT RESOLVED, that the Town Supervisor is authorized to enter into a contract with Partners in Safety to provide services related to the Federal Drug and Alcohol Clearing House and the new Department of Transportation Regulations for Commercial Driver License (CDL) drivers in the Town of Cortlandt government. BY ORDER OF THE TOWN BOARD OF THE TOWN OF CORTLANDT LAROUE ROSE SHATZKIN TOWN CLERK Adopted on January 13, 2026 at a Regular Meeting Held at Town Hall Page 143 RESOLUTION NUMBER X-26 (RE: AUTHORIZE SUPERVISOR TO EXECUTE ALL PERSONAL SERVICE AGREEMENTS COVERING THE YEAR 2026) WHEREAS, throughout the course of the year, the Town Supervisor needs to execute various agreements for employees and contractors providing services to the Town; and WHEREAS, this includes, but is not limited to, part-time and seasonal employees in recreation and independent contractors who lead programs; NOW, THEREFORE, BE IT RESOLVED, that the Supervisor be, and hereby is, authorized to execute all Personal Service Agreements and/or Contracts for the fiscal year 2026 for services provided to the various departments of the Town of Cortlandt; with an original or scanned copy of every such contract to be filed with the Town Clerk, and a copy thereof to be filed with the Town Comptroller by the Department receiving said services. BY ORDER OF THE TOWN BOARD OF THE TOWN OF CORTLANDT LAROUE ROSE SHATZKIN TOWN CLERK Adopted on January 13, 2026 At a Regular Meeting Held at Town Hall Page 144 RESOLUTION NUMBER X-26 (RE: AUTHORIZE THE SUPERVISOR TO EXECUTE CONTRACTS WITH VARIOUS LIBRARIES SERVICING THE TOWN OF CORTLANDT) WHEREAS, the Town Board, as a general appropriation within the Town Outside Village Fund, appropriates monies on an annual basis for a contribution to Libraries within the Westchester Library System which are utilized by the residents of the Town of Cortlandt; and WHEREAS, the funds are normally distributed on an annual basis in accordance with the usage numbers and circulation numbers provided by the Libraries; and WHEREAS, the Libraries in the Westchester Library System have a standardized method of calculating the number of users of the Libraries; and WHEREAS, it is desirous of renewing Agreements with the Libraries who are members of the Westchester Library System in accordance with the same formula previously utilized by them: NOW, THEREFORE, BE IT RESOLVED, that the Supervisor be, and hereby is, authorized to execute a Contract for library services with the Hendrick Hudson Free Library, the Croton Free Library, the John C. Hart Library (Shrub Oak), and the Field Library (Peekskill) for payment of the amounts listed below for the year 2026: HENDRICK HUDSON FREE LIBRARY $ 182,485.00 CROTON FREE LIBRARY 16,007.00 JOHN C. HART LIBRARY 440,993.00 PEEKSKILL FIELD LIBRARY 74,515.00 BY ORDER OF THE TOWN BOARD OF THE TOWN OF CORTLANDT LAROUE ROSE SHATZKIN TOWN CLERK Adopted on January 13, 2026 At a Regular Meeting Held at Town Hall Page 145 RESOLUTION NUMBER X-26 (RE: AUTHORIZE RENEWAL OF AN AGREEMENT WITH FISCAL ADVISORS AND MARKETING INC. WITH RESPECT TO BOND ISSUES AND FINANICAL ADVISORY SERVICES) RESOLVED, that the Town of Cortlandt does hereby authorize the renewal of an Agreement with Fiscal Advisors and Marketing, Inc. of 120 Walton Street, Syracuse NY 13202 on an as needed basis. BY ORDER OF THE TOWN BOARD OF THE TOWN OF CORTLANDT LAROUE ROSE SHATZKIN TOWN CLERK Adopted on January 13, 2026 At a Regular Meeting Held at Town Hall Page 146 RESOLUTION NUMBER X-26 (AUTHORIZE RE-LEVY OF UNPAID SEWER AND WATER CHARGES) WHEREAS, certain water and sewer improvements are billed based on benefit units; and WHEREAS, the Town needs a method of collecting unpaid charges; NOW, THEREFORE, BE IT RESOLVED, that the Town Comptroller and Receiver of Taxes are authorize to re-levy unpaid sewer and water charges as of the close of 2025 onto the next Town tax bill. BY ORDER OF THE TOWN BOARD OF THE TOWN OF CORTLANDT LAROUE ROSE SHATZKIN TOWN CLERK Adopted January 13, 2026 At a Regular Meeting Held at Town Hall 1 Page 147 RESOLUTION NUMBER X-25 (POLICY FOR RE-APPOINTMENT OF MEMBERS AND CHAIRS OF THE PLANNING BOARD AND ZBA) WHEREAS, the Planning Board and ZBA are important boards governed by the provisions of the New York State Town Law; and WHEREAS, the terms for members appointed by the Boards are for seven (7) years; and WHEREAS, the Town Board seeks to implement a policy for the re-appointment of members; NOW, THEREFORE, BE IT RESOLVED that the Chairperson and Vice Chairperson of the Planning Board and ZBA shall interview with the Town Board prior to being re-appointed as Chairperson or Vice Chairperson. BE IT FURTHER RESOLVED that all existing members of the Planning Board and ZBA with expiring terms shall also be required to interview with the Town Board before being re- appointed. BE IT FUTHER RESOLVED that the Town Board may consider advertising for any position with an expiring term. BY ORDER OF THE TOWN BOARD OF THE TOWN OF CORTLANDT LAROUE ROSE SHATZKIN TOWN CLERK Adopted January 13, 2026 At a Regular Meeting Held at Town Hall Page 148 RESOLUTION NO. (AUTHORIZE PARTIAL REFUND OF ESCROW FOR FURNACE WOODS SEWER IMPROVEMENT AREA) WHEREAS, the Town is overseeing the installation of the infrastructure for the Furnace Woods Sewer Improvement Area; and WHEREAS, the Yeshiva Ohr Hameir is currently the sole user in the Sewer Improvement Area; and WHEREAS, prior to the beginning of construction, the Yeshiva Ohr Hameir provided the Town with upfront funding for the project, including a ConEdison lump sum payment of $227,000 to be held in escrow; and WHEREAS, pursuant to the Agreement dated November 13, 2024 between the Town of Cortlandt and Yeshiva Ohr Hameir, any excess payment for ConEdison should be refunded to the Yeshiva Ohr Hameir; and WHEREAS, the Town received an invoice from ConEdison dated 7/29/25 with a total amount of $5,120.49 for the connection, and the Town incurred $7,956.25 in related consulting expenses for a total of $13,076.74; and WHEREAS, Town staff recommends refunding the ConEdison contingency fee minus the costs already paid and minus approximately $19,000 in case future expenses should arise; NOW, THEREFORE, BE IT RESOLVED that the Town Comptroller is authorized to issue a check to the Yeshiva Ohr Hameir for $195,000 to be paid out of the ConEdison escrow previously received by the Town. BY ORDER OF THE TOWN BOARD OF THE TOWN OF CORTLANDT LAROUE ROSE SHATZKIN TOWN CLERK Adopted January 13, 2026 At a Regular Meeting Held at Town Hall Page 149 RESOLUTION NUMBER X-26 (RE: AUTHORIZING RENEWAL OF A CONTRACT WITH CAI TECHNOLOGIES FOR PROFESSIONAL TAX MAP MAINTENANCE AND GIS SERVICES) WHEREAS, CAI Technologies has been providing Tax Map Services to the Town; and WHEREAS, for the last several years, Woodard & Curran have been providing GIS Services as a part of their annual contract; and WHEREAS, the needs of the Town have changed significantly, and the Director of IT has recommended that GIS Services now be handled with Cartographic Associates, Inc. DBA CAI Technologies along with their renewal of Tax Mapping Services; and WHEREAS, the Town Board has agreed to this recommendation; NOW THEREFORE BE IT RESOLVED, that the Town Supervisor is hereby authorized to execute contract documents with CAI Technologies (subject to the approval of the same by the Town Attorney), both for renewal of Tax Map Services at a cost not to exceed $15,000, and for GIS Services, at a cost not to exceed $15,000 for the first year.; and BE IT FURTHER RESOLVED, that the Town Comptroller is hereby authorized to amend the budget accordingly, if necessary. BY ORDER OF THE TOWN BOARD OF THE TOWN OF CORTLANDT LAROUE ROSE SHATZKIN TOWN CLERK Adopted on January 13, 2026 At a Regular Meeting Held at Town Hall Page 150 RESOLUTION NUMBER X-26 (AUTHORIZING THE SETTLEMENT OF A TAX CERTIORARI WITH KENNETH SENA) WHEREAS, Kenneth Sena filed a tax certiorari for the year 2025; and WHEREAS, after discussions and review with the Town Assessor it was deemed that a reduction in the roll would be appropriate; and WHEREAS, it is necessary to review and approve this reduction; NOW, THEREFORE, BE IT RESOLVED, that the Town Attorney be and hereby is authorized to execute a Consent Judgment and Stipulation of Settlement with respect to the above referenced tax certiorari proceedings as follows: Tax Map No.: 67.19, Block 2, Lot 8 Assess. Assessed Valuation Amount of Year Reduced From Reduced To Reduction 2025 $34,200 $24,200 $10,000 BE IT FURTHER RESOLVED, that upon approval of the Justice of the Supreme Court, all appropriate steps will be taken by the appropriate Town Officials to effectuate the changes herein. BY ORDER OF THE TOWN BOARD OF THE TOWN OF CORTLANDT LAROUE ROSE SHATZKIN TOWN CLERK Adopted January 13, 2026 At a Regular Meeting Held at Town Hall Page 151 Page 152 Page 153 Page 154 Page 155 RESOLUTION NUMBER X-26 (AUTHORIZING THE SETTLEMENT OF A TAX CERTIORARI WITH PIKE PLAZA ASSOCIATES, LLC) WHEREAS, Pike Plaza Associates, LLC filed a tax certiorari for the years 2023, 2024 and 2025; and WHEREAS, after discussions and review with the Town Assessor it was deemed that a reduction in the roll would be appropriate; and WHEREAS, it is necessary to review and approve this reduction; NOW, THEREFORE, BE IT RESOLVED, that the Town Attorney be and hereby is authorized to execute a Consent Judgment and Stipulation of Settlement with respect to the above referenced tax certiorari proceedings as follows: Tax Map No.: 23.20, Block 1, Lot 4 Assess. Assessed Valuation Amount of Year Reduced From Reduced To Reduction 2023 $85,120 $78,161 $ 6,959 2024 $85,120 $77,000 $ 8,120 2025 $85,120 $74,500 $10,620 BE IT FURTHER RESOLVED, that upon approval of the Justice of the Supreme Court, all appropriate steps will be taken by the appropriate Town Officials to effectuate the changes herein. BY ORDER OF THE TOWN BOARD OF THE TOWN OF CORTLANDT LAROUE ROSE SHATZKIN TOWN CLERK Adopted January 13, 2026 At a Regular Meeting Held at Town Hall Page 156 Page 157 Page 158 Page 159 Page 160 Page 161 Page 162 RESOLUTION NUMBER X-26 RE: (AUTHORIZE ACCELERATE SERVICE CONTRACT WITH OPENGOV FOR 2026) RESOLVED, that the Supervisor is hereby authorized to execute a Service Contract with OpenGov for their Accelerate Program for additional staff training and software revisions; and BE IT FURTHER RESOLVED, that the Comptroller is hereby authorized to amend the budget with respect to the above. BY ORDER OF THE TOWN BOARD OF THE TOWN OF CORTLANDT LAROUE SHATZKIN TOWN CLERK Adopted on January 13, 2026 At a Regular Meeting Held at the Town Hall Page 163 RESOLUTION NUMBER X-26 (RE: APPOINT 2025-2026 WINTER SEASONALS) RESOLVED, pursuant to Town Board Policy adopted on February 11, 1997, that the following be and hereby are appointed as seasonal employees in the Town of Cortlandt Government to work in various departments and divisions with a start date of December 16, 2025 and an end date of January 30, 2026. NAME DEPARTMENT TOWN HALL Veronica Paolucci Legal Department BE IT FURTHER RESOLVED, all temporary seasonal employees in Town Hall shall be compensated at an hourly rate of pay of $18.00. BY ORDER OF THE TOWN BOARD OF THE TOWN OF CORTLANDT LAROUE ROSE SHATZKIN TOWN CLERK Adopted on January 13, 2026 at a Regular Meeting Held at Town Hall Page 164 RESOLUTION NUMBER X-26 (RE: AUTHORIZE A LEAVE OF ABSENCE FOR AN EMPLOYEE IN THE OFFICE OF THE TOWN CLERK EFFECTIVE OCTOBER 20, 2025) RESOLVED, that the following employee is authorized an intermittent Leave of Absence: Employee ID # 578560 – Effective January 3, 2026 – January 19, 2026 BY ORDER OF THE TOWN BOARD OF THE TOWN OF CORTLANDT LAROUE ROSE SHATZKIN TOWN CLERK Adopted on January 13, 2026 at a Regular Meeting Held at Town Hall Page 165 RESOLUTION NUMBER X-26 (RE: SCHEDULE A PUBLIC HEARING FOR FEBRUARY 10, 2026 TO CONSIDER AGREEMENTS WITH VARIOUS FIRE DEPARTMENTS FOR FIRE PROTECTION SERVICES) RESOLVED, that the Town Board of the Town of Cortlandt, Westchester County, New York will conduct PUBLIC HEARING on the 10th day of February, 2026 at 7:00 o'clock P.M., prevailing time, or as soon thereafter as possible, in the Vincent F. Nyberg General Meeting Room of the Town Hall located at One Heady Street, Cortlandt Manor, New York. All persons interested in this proposed action will be heard at this time, date and place specified above, and written comments in regard thereto should be submitted to the Town Clerk no later than 4:00 pm, of the day of said Public Hearings to be included in the transcript of the proceedings of this hearing. The Town Hall is a handicapped accessible facility. BY ORDER OF THE TOWN BOARD OF THE TOWN OF CORTLANDT LAROUE ROSE SHATZKIN TOWN CLERK Adopted January 13, 2026 At a Regular Meeting Held at Town Hall